Procedure
PR 3510
Instruction_______________________________________________________
Students
ASB
The ASBs in the
schools of the district shall operate within the following guidelines:
Structure
A. ASBs
are mandatory in grades 7 through 12 whenever students engage in money raising
activities with the approval and under the supervision of the district. ASBs
are not mandatory at the elementary level (K-6). However, any money raised with
the approval and under the supervision of the district must be administered in
the same way as ASB money. The school principal is delegated to act as the ASB
for K-6 school buildings.
B. The
school board has authority over ASBs. ASBs are subject to the same laws as the
district, including accounting procedures, budgets and warrants.
Financial
Operations
A. The
district must have an ASB program fund budget approved by the school board.
B. All
ASB money is accounted for, spent, invested and budgeted the same way as other
public money.
C. Disbursements
may be made either by warrant, imprest bank accounts or petty cash funds.
D. ASB
purchases must comply with district and state bid procedure.
E. All
property acquired with ASB moneys becomes property of the school district.
F. Associated
student body groups may raise nonassociated student body fund moneys through
fund raising and donations for scholarships, student exchanges and charitable
purposes. Such fund raising and donation
solicitations must meet the requirements for other ASB fundraising and those
requirements specific to nonassociated student body funds. (Require application-Form A)
G. Purposes
that directly further or support the school district's educational
program--both curricular and extracurricular--are suitable use for ASB funds.
H. ASB funds may not be used for gifts to individuals
for private benefit.
Page
1 of 1
Board Policy
BP 3510
Instruction_______________________________________________________
Students
Associated Student Bodies
An associated student
body (ASB) shall be formed in each school within the district whenever one or
more students in that school engage in money-raising activities with the
approval and at the direction or under the supervision of the district. An
associated student body shall be a formal organization of students, including sub-components
or affiliated student groups. Each associated student body shall submit a
constitution and bylaws to the board for approval. The constitution and bylaws
shall identify how student activities become approved as student body
activities and establish standards for their supervision, governance and
financing. Subject to such approval process, any lawful activity which promotes
the educational, recreational or cultural growth of students may be considered
for recognition as an associated student body activity. Any lawful fund raising
practices that are consistent with the goals of the district and which do not
bring disrespect to the district or its students may be acceptable methods and
means for raising funds for student body activities. Elementary schools are
exempt from these requirements. The board of directors may act or delegate the
authority to a staff member to act as the associated student body for any
school which contains no grade higher than grade six.
The principal shall
designate a staff member as the primary advisor to the ASB and assure that all
groups affiliated with the ASB have an advisor assigned to assist them.
Advisors shall have the authority and responsibility to intervene in any
activities that are inconsistent with district policy, ASB standards, student
safety or ordinarily accepted standards of behavior in the community. When in
doubt, advisors shall consult the principal regarding the propriety of proposed
student activities. Student activities
cannot include support or opposition to any political candidate or ballot
measure.
Each ASB shall
prepare and submit annually a budget for the support of the ASB program to the
board for approval. The budget shall not include private nonassociated student
body funds. All property and money acquired by ASBs except private
nonassociated student body funds, shall be district funds and shall be
deposited and disbursed from the district's associated student body program
fund. Private nonassociated student body
funds shall be held in trust by the district for the purposes indicated during
the fund raising activities and until the student group doing the fund raising
requests disbursement of the funds.
See Form A
Page
1 of 2
Legal References:
RCW 28A.325.020
Associated student bodies--Powers and responsibilities affecting
RCW 28A.325.030 Associated student body program
fund--Created--Source of funds--Expenditures --Budgeting--Care of other moneys
received by students for private purposes
WAC 392-138-030 Powers--Authority and policy of board of
directors
Adoption Date: ______________May
22, 2001_______________
Lake Chelan School
District
Revised: August 23, 2005___________________
Page 2 of 2