REGULAR BOARD MEETING

MINUTES

DATE: September 23, 2024

TIME: 6:00 PM

LOCATION: Hybrid Meeting (in-person at District Learning Center and online)

PRESENT: Brad Wilson, Stephanie Fuller, Barb Polley, Erik Nelson, Amanda Mattingly, Jon Higgins, Fabi Lara, Tiffany Viall, Jamie Pancho, Kirk Marshlain, Michael Ramirez, Caryn Ludwig, Tristan Sanderson, Abbey Ludwig, Brad Chitty, and Georgia Mashayekh.  Kim Thorpe and Christy Nielsen were absent.

AGENDA ITEMS / PUBLIC COMMENTS        

• Call to order

Stephanie called the meeting to order at 6:00pm.

• Public Comments or Request on Non-agenda Items

There were no public comments.

CONSENT AGENDA         

• Approval of Agenda
• Approval of Minutes – September 9, 2024
• Payables & Payroll
• Personnel

Barb moved and Erik seconded a motion to approve the consent agenda as presented; motion carried.

REPORTS

• FFA Student Report

Abby Ludwig and Tristan Sanderson shared a presentation about what FFA is and what the club is doing this year. The presentation gave information about completed FFA events, upcoming events and competitions, and student voices about what they have learned being part of FFA.

The Board talked with the students about their competitions, fundraisers, and travel to the National Convention 2024 in Indianapolis, Indiana to see Temple Grandin speak.

• Student Services & Inclusion – Kirk Marshlain

Kirk shared a presentation with information about celebrations, systems of support for students, updates on the action plan for Transition to Kindergarten, CEE Survey focus on staff perceptions of District support, and desired outcomes.

Erika Kurle has been complimented and commended by her staff peers for serving them and students.

Over the next couple of months there will be various community engagement opportunities to talk with people about the need for Transition to Kindergarten to make sure that there is no adverse impact on early learning in the community.  There was some discussion about different Early Learning programs and where the funding comes from for each program.

• Teaching & Learning – Tiffany Viall

Tiffany shared a presentation with information on goals of enhancing student learning, guaranteed and viable curriculum, Core 5 lens for quality instruction to support ALL student learning, Multilingual Learners (TBIP  – Transitional Bilingual Instruction Program), Professional Learning Communities (PLCs), and how the district focus areas all connect.

Tiffany answered questions from the Board.

UPDATES

• WSSDA Updates – Stephanie Fuller

The WSSDA General Assembly went well with presentations and voting happening in one day. Several of the amendments caused confusion with all of the districts, but that was explained and processed during the assembly.  These approved amendments should be posted soon on the WSSDA website.

WSSDA will advocate that state funds cover increases in insurance to school districts.

This is an important year for School Boards to be involved with the major concerns and factors in school funding.

SUPERINTENDENT REPORT

• Celebrations

Thank you to the Paraeducators in all of the buildings for the work that they do with the most vulnerable students in the district.  They make a big impact on students every day!

• Facilities Advisory Team Recap

Brad shared a presentation with information from the last Facilities Advisory Team meeting last week, with 14 people in attendance. He summarized the presentation with focus on the goals of determining the best site for a future elementary, identify additional needed projects, and identified two team members to share this information with the Board in a future meeting.  The team has a consensus of using the current central office and community gym block for a future elementary school, utilizing the flat land and current gym.

There were also fiscal notes with projected costs for the projects and estimated taxes.

FINANCIAL REPORTS

• Enrollment and Financial – Fabi Lara

Fabi shared a presentation with information about enrollment for September and August financial reports.

Enrollment in September is above the projected 2024-2025 FTE (Full-Time Equivalent) numbers.

BOARD POLICIES / ACTION ITEMS

• Approval of Payment Process for Microsoft Corporation

Fabi explained the one-time charge for tablets purchased at CHS that Microsoft wants paid via wire transfer as they do not accept checks for payment.

Erik moved and Barb seconded a motion to approve the payment to Microsoft via wire transfer; motion carried.

• Approval of LCEA Contract 2024-2027

Erik moved and Stephanie seconded a motion to approve the LCEA Contract 2024-2027 with updates; motion carried

• WIAA Title IX Amendment Support

Brad shared information about ongoing conversations with other Superintendents about how female athletes can be assured of fair competition as Title IX was intended. This is a proposed amendment to the WIAA to put policy in place to do so. Brad said the proposed amendment that is from Lynden School District has an appeal process.

Erik moved and Barb seconded a motion to support the proposed WIAA amendment with Lynden School District; motion carried.

• BP 5010 & Procedure – Nondiscrimination and Affirmative Action – 2nd read
• BP 5050 – Contracts – 2nd read
• BP 5310 – Compensation – 2nd read

Barb moved and Erik seconded a motion to approve the updates for BP 5010 & Procedure, BP 5050, and BP 5310 as presented; motion carried

• Overnight trip request – Science to Holden/Rio Tinto
• Overnight trip request – HS Band to Western Int’l Band Clinic
• Overnight trip request – FFA National Convention

Barb moved and Erik seconded a motion to approve the overnight trip requests for Environmental Science, HS Band, and FFA as presented; motion carried.

EXECUTIVE SESSION

• To discuss the qualifications of an applicant for public employment and/or review the performance of a public employee with no action to be taken. RCW42.30.110 

Stephanie moved the board to executive session at 7:24 pm for approximately 15 minutes to discuss the qualifications of an applicant for public employment and/or review the performance of a public employee with no action to be taken.

ADJOURNMENT

Stephanie Fuller reconvened the board to regular session and adjourned the meeting at 7:38 pm.

_______________________                                                __________________________________

Kim Thorpe, Board Chair                                                                     Brad Wilson, Superintendent