SPECIAL BOARD WORK SESSION

MINUTES

DATE: September 19, 2023

TIME: 3:00 PM

LOCATION: Hybrid Meeting (in-person at District Learning Center and online

PRESENT: Brad Wilson, Kim Thorpe, Stephanie Fuller, Jeff Fehr, Barb Polley, Erik Nelson,

AGENDA ITEMS / PUBLIC COMMENTS

• Call to order

Kim Thorpe called the meeting to order at 3:00pm.

PRESENTATIONS / DISCUSSIONS

• Board/Superintendent Communications:

Discussion was held regarding meeting format including presentation content and length. Whether or not to continue with hybrid meetings was discussed and research will be done regarding what other districts are doing and regarding what recording will be required starting in 2024.

• WSSDA General Assembly Topics

Discussion was held regarding WSSDA Handbook proposals. Director Fuller collected votes from the other directors and will attend the WSSDA Legislative Conference in Spokane to cast votes on behalf of our board based on the majority position expressed by our board.

• Facilities Planning

Potential projects and cost projections from ALSC as of June 2023 were reviewed. Discussion was held on the Apple Blossom area water supply situation. Based on feedback from the City of Chelan on a potential lack of water to support the permitting of a new school building, the property near Walmart will no longer be considered as a potential site of a new elementary, middle school, or high school until the water supply changes.

Superintendent Wilson presented results from a recent Thought Exchange conducted regarding school facilities. The board agreed that issuing a request for qualifications for project management services would be beneficial to have another set of experts reviewing cost estimations.

The board is in favor of pursuing a unified stadium at Mt. Goat Field to house soccer, track, and football competitions. The board is curious if the Community Gym Field could also be considered as a site for a new elementary school. Superintendent Wilson will continue to conduct research on the board’s questions, and a facilities advisory team meeting is scheduled for 9/27.

• Budgeting and Enrollment

Enrollment projections from FLO Analytics were reviewed and the low estimate provided will be utilized for budgeting and planning purposes for the time being.  The upcoming EP&O Levy and Technology Levy were discussed as were the length of levy to run. The board favors a 4 year levy for each at amounts slightly less than our current $3.95 million. Levy information sheets from past levy’s were also reviewed and discussed. The levy fact sheet will be developed after property values are finalized by Chelan County on October 13th. Cory Plager of DA Davidson in Spokane is assisting.

• Strategic Planning Goals Review

The strategic plan data matrix was reviewed including state testing results from last spring. The biggest improvement has been in English Language Arts performance.

EXECUTIVE SESSION

• To discuss the qualifications of an applicant for public employment and/or review the performance of a public employee with no action to be taken. RCW42.30.110

Executive session was not held.

ADJOURNMENT

Kim Thorpe adjourned the meeting at 7:00 pm.

______________________________                         ____________________________________

Stephanie Fuller, Board Vice -Chair                                           Brad Wilson, Superintendent