LCSD Board Minutes 02/23/2021
DATE: February 23, 2021
TIME: 6:00 PM
LOCATION: Online meeting
PRESENT: Barry DePaoli, Jeff Fehr, Lynda Foster, Ken Brunner, Agustin Benegas-Garcia, Kim Thorpe, Rosey Burkhard, Jeremy Bonner, Ben Williams, Brad Wilson, Brian Wood, Cailey Couch, Camisha Hughbanks, Carrie Austin, Clayton Plummer, Danita Breeze, Erik Peterson, Erin Morin, Heather Smith, Heidi Summers, Jayme Berg, Jennifer Polley, Jess Poland, Jody Petersen, K.C. Knudson, Laura Clinton, Leonardo Pastor, Lindsay Wood, Lisa Heal, Madonna Konshuk, Michelle Fanton, Rebecca Benson, Rosemary Moller, Sarah Clarke, Tammy Williams, Tara Cunningham, Todd Hausman, Ryan, Crystal Austin, Heather Jacobson, Bob Soost, and Georgia Mashayekh
AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS
- Call to Order
Jeff Fehr called the meeting to order at 6:00pm.
- Approval of Agenda
There were no changes to the agenda.
- Approval of Minutes – February 9, 2021
Ken moved and Lynda seconded a motion to approve the minutes as presented; motion carried.
- Public Comments or Request on Non-agenda Items
There were no public comments.
- School Re-opening Update
Barry thanked the Transportation department for all that they do. This is National Transportation Week.
Barry shared a presentation covering COVID 19 updates, increasing class time, ESSER Funds (Elementary and Secondary School Emergency Relief Funds), and athletics.
This week has the lowest number of COVID-19 cases since October 2020. Looking at the district dashboard, things are looking good as staff and students are following mitigation protocols. Vaccinations are on hold at this time due to the lack of supply. The CDHD (Chelan Douglas Health District) is expecting a wave of new variants in March and April. There is a wealth of information on their website. At the last regional Superintendent meeting, Dr. Butler is recommending that school districts begin planning for the possibility of in-person learning in case the opportunity presents itself.
Barry will be meeting with LCEA (Lake Chelan Educators Association) tomorrow to discuss the addition of in-person learning on Wednesdays. There has been constant discussion and planning between the administration and staff about how to safely bring students back into the schools. Barry’s presentation included information about class sizes per grade level and how many teachers may need to be added for in-person learning full time.
Barry took questions at this time and there were no comments.
Barry shared information about the HB1368 ESSER Funds and where funds can be spent in the school district. There is a wide variety of areas where these funds can be utilized encompassing both instructional and operational uses. The district was awarded $746, 694.00 to use between March 2020 and September 2023.
- There are some HVAC issues in several of the district buildings and these funds could be used to create better overall air quality.
- Summer school may also be an option to help students get make up some of the losses during COVID 19 closures.
- Bringing in 4 substitutes coming in for in-person learning for the remainder of the school year would be a covered cost. The larger issue would be asking parents to move their child into a substitute’s classroom for the remainder of the year. Barry mentioned that he would not be in favor of adding students if this meant that students would be removed from their current teacher’s class to a substitute teacher’s classroom.
Surveys will be available for parents and staff soon.
- Athletic Update
Students are practicing at this time with competitions starting the first week of March. This is exciting for the athletes and the district will move strategically to bring spectators back to the competitions. Please stay tuned to the district website, social, and local media outlets for spectator updates.
Barry introduced Rosey and thanked her and Kellie for all of the work that they have done on the District Standard Operating Procedures and being the COVID 19 mitigation researchers.
- Food Service – Rosey Burkhard
Rosey explained that the Food Service Department stayed on the Summer Food Service program during the school year. This includes the fact that all students under 18 can eat for free, pick-up kits are available, and the department is ready to head back out for food delivery, if necessary.
The Food Service Department received the USDA Team Nutrition Grant for $22,500. The funds will be used to standardize reimbursable recipes using local agricultural products that fit into the cultural demographics of the community. The district was one of 5 in the WA state to receive this award.
In the district 20-21 Capital Projects Fund the Food Service Dept. received a budget of $17,000, which they are using $12,450 for one brand new convection oven at MOE and 2 heating cabinets (one for each school with a 27% savings).
One issue of concern is the current meal debt balance of $52,000.00 from families that haven’t paid their fees accrued prior to the COVID 19 shut down on March 16, 2020. There have been inconsistencies between certification of family status as they move in and out of jobs, completion of paperwork, and certification (Free and Reduced, Migrant, Homeless). This is a reoccurring issue plaguing many districts throughout the state and nation.
Rosey is doing research to figure out the root cause of the meal debt problem and how to get the issue under control. She would like to standardize the language, management, certification, and communication of student status to get the district in a different place. HB 1342 is currently moving through the WA State Legislature to help districts.
In January 2021 there were a total of 8,486 meals served all sites.
Barry and the Board thanked Rosey for taking the time to research the root of the problem.
- COVID 19 – Rosey Burkhard
Rosey and Kellie have been doing COVID 19 research in all of the leading health and government entities about the most important updated mitigations:
- Air scrubbers have been installed around the district, with 89 in total.
- Handwashing is number two on the list, over hand sanitizer. Looking into handwashing stations for athletics.
- Wearing masks over the nose and the mouth properly.
- Maintaining social distancing.
Adding one technique will increase the protection of the other strategies, so doing all increases protection.
Jeremy Bonner shared that enrollment numbers dropped a couple of students from last month. There were a few new enrollments with more coming in March as some families are moving to the valley as schools in other parts of the state do not have in-person learning.
Jeremy went over the financial reports and answered questions from the board. The report covered Cash Balance comparisons, Accounts Payable comparison, Payroll comparison and Departmental Fund Balances.
- BP 1400 & Procedure – Meeting Conduct, Order of Business and Quorum (2nd Reading)
- BP 1430 & Procedure – RETIRE and update in BP 1400
Lynda moved and Kim seconded a motion to approve the BP 1400 & Procedure updates and to retire BP1430 & Procedure; motion carried.
- BP 3510 & Procedure – Assoc. Student Bodies (2nd Reading)
Brad shared that regional principals are discussing how to achieve equitable management of ASB funds. Most districts think that they will be waiving all ASB fees and using more dollars from the general fund.
ASB fees have not been collected this school year and clubs are operating off fees collected last year.
Jeremy, Scott Granger, and Scott Paine are doing research about what the cost restructuring would be between ASB fees, entrance fees, event fees, and future fundraising.
The board would like to look at some more numbers and how these policy changes will affect the General Budget.
BP3510 & Procedure will go to the next meeting for a 3rd reading.
Brad explained the changes to this policy and how the breakdown works for Mastery, CTE, AP, and Computer Science. The Board took this as a 1st reading.
Lynda moved and Agustin seconded a motion to approve Payables and Payroll as presented; motion carried.
Ken moved and Kim seconded a motion to approve the personnel changes as presented; motion carried.
- To discuss the performance of a public employee with no action to be taken. RCW42.30.110
Jeff moved the board to Executive Session at 7:07 for approximately 20 minutes to discuss the performance of a public employee with no action to be taken.
Jeff Fehr reconvened to regular session and adjourned the meeting at 7:25pm.
Jeff Fehr, Board Chair Barry DePaoli, Superintendent