LCSD Board Minutes 01/25/2022

SPECIAL BOARD MEETING WITH TRAINING

REGULAR BOARD MEETING

MINUTES

 

DATE: January 25, 2022

TIME: 4:30 PM

LOCATION: Hybrid Meeting (in-person at District Learning Center and online)

 

SPECIAL BOARD MEETING

PRESENT: Barry DePaoli, Kim Thorpe, Jeff Fehr, Barb Polley, Erik Nelson, Stephanie Fuller, Bo Charlton, Dr. Michelle Price, and Georgia Mashayekh

  • Board Work Session and Training

Kim Thorpe opened up the board work session at 4:30pm.

Dr. Michell Price, North Central Educational Service District (NCESD) Superintendent, was invited to this work session to provide training for the board.  The first training involved a review of the  WA State Government Open Public Records and Open Public Meetings.  After a series of questions by the board, Dr. Price moved to the second training involving Board and Superintendent Relationship, Roles, and Responsibilities.

The Superintendent, Mr. DePaoli thanked Dr. Price on behalf of the Board for personally coming to present this training and answer many questions.

Kim adjourned the Special Meeting at 5:44pm.

 

REGULAR BOARD MEETING

PRESENT: Barry DePaoli, Kim Thorpe, Jeff Fehr, Barb Polley, Erik Nelson, Stephanie Fuller, Bo Charlton, Scott Granger, Apolinar Blanco, Dia Galvan, Bricieda Gonzalez, Trisha Shock, Sarah Clarke, Todd Hausman, Crystal Austin, Carrie Austin, Cindy Bertomeu, Danita Breeze, Erik Peterson, Erin Morin, Jayme Berg, Jennifer Polley, Jody Petersen, K.C. Knudson, Krystina Nelson, Laura Clinton, Tara Cunningham, Vero Ruiz, Yesenia Vieyra Montes, and Georgia Mashayekh

 

AGENDA ITEMS / PUBLIC COMMENTS

  • Call to Order

Kim Thorpe called the meeting to order at 6:01pm.

  • Approval of Agenda

There were no changes to the agenda.

Barb moved and Stephanie seconded a motion to approve the minutes as presented; motion carried.

  • Public Comments or Request on Non-agenda Items

There were no public comments.

 

SPECIAL PRESENTATION

  • School Board Appreciation Month – Barry DePaoli

Barry read out the WA State Governor’s proclamation to recognize the work of School Directors across WA State.  He thanked the Board for giving up their time to serve the Lake Chelan School District.

 

SUPERINTENDENT SEARCH UPDATE

  • Board President – Kim Thorpe

NWLA (Northwest Leadership Associates) came to Chelan last week and met with several groups including the community (2 meetings), administrators, support staff, teachers, transportation, then board members and several more groups.   There is a page on the district website that provides updates as the Board moves through the process of selecting a new Superintendent.  This includes a survey that was active for one week.

The Board will be meeting with NWLA next week to review the results of these meetings and survey as they prepare the job posting that will go out the first week of February.

 

PRESENTATIONS

  • Trap Shooting Club (FFA) –  Apolinar Blanco

Barry introduced Apolinar (Apple) Blanco, who is a CHS alum, past State FFA (Future Farmers of America) President, and current Co-advisor for the CHS FFA.

Apple shared a presentation providing an overview of the trap shooting club, number of students interested, a timeline of competitions, remaining competitions in 2022, what practices would look like, and some of the safety protocols.

There are approximately 25 other schools around the state have trap shooting teams.  CHS would like to start a trap shooting club to get more students interested in FFA.  At least 19 CHS students have expressed interest in joining a team. Some neighboring districts have teams and are willing to support the start-up of our team. Practices will be held at the Chelan Gun Club guided by hunter safety certified instructors.

There was a question if students would need to provide their own guns or if the district would supply guns.  There is an opportunity for grants which would offset costs of guns and ammunition.

There was a question about insurance for the school district. Barry, Bo, and the FFA club have talked with District insurance representatives and legal counsel.  Everything has been approved and there are no additional costs to the district other than that of another club.

There are many restrictions and safety precautions for guns to be stored and transported by coaches only.

Apple said that there are many volunteers from the FFA Alumni who would like to be involved in the practices and competitions.  Rick Hansen is a hunters safety instructor and would be guiding this team through practices.

 

  • NSTA Presentation – Nels Lund

Nels shared a presentation on his science curriculum at CMS, a similar presentation to the one that he performed at the recent  NSTA (National Science Teaching Association).  After attending the NSTA conference in 2019 he decided that he needed more avenues to engage middle school student with hands on learning.

Nels started educational beehives at CMS a few years ago after getting a grant and approval from the Board. This curriculum teaches students science but also incorporates business, and future jobs into the lessons.

He is also teaching the kids about local fish (Lake Chelan and Columbia River) as fishing is a favorite activity for Chelan students.  Nels and the students are following a curriculum from Cascade Fisheries.  Curriculum includes raising cold water fish, biology, ecology, processes, and jobs in research and fisheries.  Nels is learning along with the students.  He has partnered with a biologist who comes to classes.

Thanks to help and support from Russ Jones, a local astronomy enthusiast, Nels is also covering space and the stars in his science program. CMS is collaborating with 50 other schools across the nation to send information to the University of Colorado for research.

Hands-on science is getting kids excited about looking at the unique environments around the school district. Nels continues to foster partnerships with the community to enhance his curriculum.

 

DEPARTMENTAL REPORTS

  • Technology – Frank Phelps

Frank gave an update to the board about the District technology vision. The 5-year technology plan expired in the middle of remote learning, so the District needs to sharpen the current vision.  There have been many adaptions over the past two years.  Chelan already had a 1-1 device plan, so students and staff and were able to address technology needs during the pandemic. The 1-1 goal with Chrome Books was reached in two years.  Content management systems were a part of the 5-year tech plan and many of the goals in the plan were also met prior to the pandemic.

Hot spots are still active, and this is an important issue due to geography and economics for some families.

If there is reliable connectivity up lake, we should be able to get connectivity to Union and Antoine Valleys.

Canvas is an educational platform used by many universities and high schools.  Several teachers in the HS have learned and use Canvas when teaching college courses.  Google Classrooms is simple to integrate with K-12 classes.  There is still tech money to help replace aging computers for students and staff.

Frank went over what the District tech plans looked like years ago when they were just thinking about hardware and how it has changed to be an integration of technology just to access and work with curriculum.  What will this look like in the future as technology changes quickly?  There are also very different needs by grade and curriculum which include: safety, security, maintenance, connectivity, accessibility, curriculum, resources, device collaboration, data collection, assessments, and communication between students and teachers.  Focus needs to be more on what technology will do for us rather than what products and devices are needed. Professional Development for teachers would be best to have technology coaches.

Frank is working on a new tech plan and wants to have a plan by the end of the school year.

Given the rapidly changing landscape of technology there needs to be a decision on how long of a lifespan there should be for a new plan.  Barry thanked the community for their strong support of the technology levies.  Technology really helps with UDL (Universal Design for Learning).

 

  • Migrant Dia Galvan

Dia shared a presentation on the LCSD Migrant Program with information about the history of the federal program, the number of identified migrant students over the last few years, MSDRS (Migrant Student Data Recruitment and Support) Data, priority for service students, team accomplishments, PAC Officer Committee, Dare to Dream Academies, Spanish FFA Creed, and CHS Migrant Alumni.

After a family has been in the district for 3 years straight, they are no longer identified in as migrant. Data is collected at the beginning of the school year and will fluctuate greatly from year to year.  There are more and more families leaving the community due to the lack of affordable housing, property changes, and orchards are being taken out.

The migrant staff regularly reach out to talk with families with children 3-5 years old or 16–20-year-old students who are out of school.  The purpose is to offer services and get kids enrolled in school.

Dia shared student highlights and the fact that FFA is the only nationally recognized club that offers a competition solely in Spanish.

 

  • Preschool – Todd Hausman

Todd Hausman is the preschool director and associate principal at MOE. He shared a presentation with information about research on early learning, what ECEAP (Early Childhood Education and Assistance Program) is, ECEAP (WA State funding) vs. Head Start (Federal Funding), Lake Chelan/Manson ECEAP relationship, program goals, preschool profile, preschool staff, program strengths, and the many program needs.

Kim asked about how many families are being turned away from our District preschool program.  There are many families that have income that is too low to pay for private preschool, but too much to qualify for ECEAP.

 

SUPERINTENDENT REPORT

  • Superintendent – Barry DePaoli

Barry shared a presentation with information on a scholarship for the Food Service Dept. and COVID OMICRON updates and impacts.

Rosey Burkhard, Director of Food Service and Maintenance & Operations, received a grant to attend a 4-day conference on Introduction to School Nutrition Leadership.

Barry attended a regional health meeting today and said that Omicron cases are 3 times the number of COVID cases in the past two years. He gave Omicron updates across the nation, state, and locally; sharing viral dynamics, regional impacts and activity.

Barry also provided an update on data related to COVID within the District for students and staff.  10-14% of students are out of the classroom with COVID related symptoms depending on the building.  There is an extra need for nursing assistance due to extra testing along with regular responsibilities.

 

FINANCIAL REPORTS

Bo shared enrollment that came up approximately 8 students between November and December.

He then shared the financial reports and answered board questions.

There was a question about where club and activity funds are coming from since ASB funds are no longer collected. There will be a set amount of money transferred from the general fund for use each year.

 

ACTION ITEMS

  • Approval – Trap Shooting Club

Jeff moved and Stephanie seconded a motion to approve moving forward in setting up the FFA Trap Shooting Club; motion carried.

Erin explained that the calendar is flexible to accommodate the needs of the village and their summer guests.

Barb moved and Erik seconded a motion to approve the HV 2022/2023 calendar as presented; motion carried.

Barb moved and Jeff seconded a motion to approve the Payables and Payroll as presented; motion carried.

Jeff moved and Barb seconded a motion to approve the personnel changes as presented; motion carried.

 

EXECUTIVE SESSION

  • To discuss the performance of a public employee with no action to be taken. RCW42.30.110

Kim moved the Board to executive session at 8:19 pm for approximately 45 minutes to discuss the performance of a public employee with no action to be taken.

 

ADJOURNMENT

Kim Thorpe reconvened the board to regular session and adjourned the meeting at 9: 05 pm.

 

_________________________________                   _______________________________________

Kim Thorpe, Board Chair                                                                  Barry DePaoli, Superintendent

 

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