LCSD Board Minutes 03/24/2020

REGULAR BOARD MEETING

MINUTES

 

DATE: March 24, 2020

TIME: 6:00 PM

LOCATION: District Learning Center

PRESENT: Barry DePaoli, Jeff Fehr, Lynda Foster, Ken Brunner, Agustin Benegas-Garcia, Kim Thorpe, Scott Renick, and Georgia Mashayekh

 

AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS

  • Call to Order

Jeff Fehr called the meeting to order at 6:00pm.

  • Approval of Agenda

No changes to the agenda.

Lynda moved and Kim seconded a motion to approve the minutes as presented; motion carried.

  • Public Comments or Request on Non-agenda Items

There were no public comments.

 

SUPERINTENDENT REPORT

  • COVID-19 District Updates
  • FAQs: Community / Classified Staff
    • Barry explained the communication that has been shared with both the community and our employee groups.
    • All staff that have a compromised immune system or is in the high-risk demographic have been asked to stay home.
    • 640 meals were served in 2 days at 5 district drop-off/pickup locations. Challenge in Food Service means that staff must come in and prepare and handout food. Barry is working with the PSE president in order to utilize employees from other departments assist in food service deliver.  These numbers are much higher than any summer food program. The State requires districts to keep a tally of meals that are handed out to students.
    • Thrive is providing meals over the weekends. Thrive had 330 people show up for meals on Friday 3/20.
    • Some parents have expressed concerns on social media regarding current levels of learning support for students. Barry reminded the board that this is a work in progress and we will continue to get better at remote learning.
    • At this time, the district has decided not to provide childcare for our own staff to limit exposure of the virus. It will cover children of first responders and front-line employees at the clinics and hospital. Families of the district are currently being contacted.
    • WiFi hotspots are set up at the MS/HS and at the District Office/Community Gym parking lots for the community to be able to use from their cars. We continue to find creative ways to provide connectivity to all families in the district.
    • Barry and Administrators met today to discuss plans for student learning. The plan is to take some time to work through and figure out how to best meet student needs. MS/HS students should have an easier time with curriculum online through Google Classrooms and current online courses. CSI is already online with much of their curriculum.  Elementary packets will be going home to students, with computer setup happening next week.
    • To date, most communication has been through social media and school and district websites. There is also an importance for staff to communicate with students online with support. The biggest concern for the district at this time is related to the social and emotional health of the students.
    • Sarah Clarke is working on a plan about how to serve the Special Needs Students.
    • All State Testing has been waived this year. Plans are being worked on for staff evaluations.
    • Barry went over the FAQs for classified staff for expectations, support, learning opportunities, and benefits. There was some discussion about what other districts are doing with their maintenance/custodial staff. There are varying needs for staff across the different departments and challenges as to what needs to be done.
    • Heidi is working on Professional Development for the staff to do while the district is in shut down and in preparation for next year.
    • New information will go out this week with more details about communication. This situation is very fluid from the state, so the district needs to take some time to maintain clear communication with the community.
  • OSPI Guidance for Long-term School Closures 3/23/20
    • Barry shared information about the OSPI Superintendent’s points of emphasis for districts.
    • The district unions would like the district to sign MOU’s during this time of closure. The State has rules and restrictions about what is expected of the state school districts.
    • There has been a dramatic change from the OSPI superintendent about whether instruction is needed for the school closure. There will be more time needed to create curriculum for the elementary students.
    • He also spoke about needs for seniors and graduation.
    • Barry has a drafted Classified Staff Plan after the WA State Stay Home, Stay Healthy Order. The board discussed the options for vulnerable staff, essential staff, and staying within OSPI guidelines.
    • The district properties and buildings still need to be maintained so the board and superintendent feel that the custodial/maintenance staff are essential employees.
  • Future Meeting Format (Zoom)

The board discussed the possible need to hold board meetings via video conferencing.  Barry and Georgia will work with the Technology Department to have that option ready, if necessary.

 

FINANCIAL REPORTS

Scott went over the financial reports and shared some of the changes that have happened during the school closure, and what he guesses may happen in programs over the next few months.  There will a loss of revenue in the Food Service program as the district needs to feed students and have all of the employees working but may not be reimbursed for all of the meals.  There will be less use of some of the supplies with less people in the buildings.

Barry and Steve Burdick have worked together about the Disneyland trip cancelation or rescheduling. Barry will keep the board posted on the outcome as the school closure continues.

Jeff Barker is getting ready to purchase a bus this year.

Until the students are back in the classroom the district enrollment will be 1330 students.

Scott talked about analyzing CTE, Bilingual, and SPED and he works on the budget calculations for next year.

 

POLICY/PROCEDURE UPDATES

This is a 1st read for this policy to update.

This draft resolution was sent to Barry by district counsel Paul Clay and the board can decide if they want to accept as Resolution 2020-01.

Agustin moved and Lynda seconded a motion to approve Resolution 2020-01; motion carried.

 

ACTION ITEMS

Lynda moved and Kim seconded a motion to approve Payables and Payroll as presented; motion carried.

Barry talked about the personnel changes and plans for next school year.

Lynda moved and Kim seconded a motion to approve the personnel changes as presented; motion carried.

 

EXECUTIVE SESSION

  • To discuss the performance of a public employee with no action to be taken. RCW42.30.110

 Jeff moved the board to Executive Session at 7:35pm for approximately 20 minutes to discuss the performance of a public employee with no action to be taken.

 

ADJOURNMENT

Jeff Fehr reconvened the board to Regular Session and adjourned the meeting at 7:53pm.

 

____________________________________________                   ___________________________________

Jeff Fehr, Board Chair                                                                                                 Barry DePaoli, Superintendent

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