LCSD Board Minutes 03/30/2021

REGULAR BOARD MEETING

MINUTES

 

DATE: March 30, 2021

TIME: 6:00 PM

LOCATION: Online Meeting

PRESENT: Barry DePaoli, Jeff Fehr, Lynda Foster, Ken Brunner, Agustin Benegas-Garcia, Kim Thorpe, Jeremy Bonner, Todd Hausman, Alicia Lopez, Amanda Hale-Page, Amanda Phelps, Amber Corrigan, Andrea Pearl, April Slagle, April Williams, Barry DePaoli, Ben Williams, Bev Cady, Bob Soost, Brad Wilson, Brady Dundas, Breanne Hanson, Brian Wood, Briceida Gonzalez, Rosey Burkhard, Cailey Couch, Camisha Hughbanks, Carolyn Burdick, Carrie Austin, Caryn Ludwig, Catherine Morris, CCC, Chelsey Martin, Cindy Bertomeu, Clayton Plummer, Crystal Austin, Danial Evans, David Perkins, Deena Jenkins, ELO, Emmanuel Vargas, Erika Scroggie, Erin Morin, Gary Begin, Amelia Glass, Dr. Heidi Summers, Frants Holm-Nielsen, Jamie Mack, Jamie Smith, Jamie, Janell Wood, Jayme Berg, Jennifer Polley, Jess Poland, Jessica Helm, Jessica Nygreen, Joanie Bankson, Jocelyn Reeves, Jody Petersen, Jose Mendoza, Julia Spanjer, K.C. Knudson, Kari McLaren, Karla Domser, Katherine D’Orazio, Kayli Crosby, Krissi Gilsoul, Kristina, Kristina Simpson, Krystina Nelson, Dennis Rahm, Laura Clinton, Leonardo Gutierrez-Guzman, Leonor Ramirez, Linda Reister, Lindsay Wood, Lisa Gleasman, Lisa Heal, Lizbeth Lopez, Louie Van Praag, Madisen Eddings, Madonna Konshuk-Carlton, Mary Green, Megan Ellis, Melanie Froman, Melissa Collins, Michael James, Michelle Fanton, Mindy Christopherson, Monica Anaya, Sarah Todd, Nels Lund, Nesha Bremmeyer, Tara Cunningham, Paula Fitzpatrick, Rebecca Benson, Reece Bauer, Rosemary Moller, Holly Moody, Cheryl Sablan, Sarah Sanderson, Sandra Perez, Sarah Clarke, Scott Granger, Scott Benson, Shannon Peebles, Stefani Morgan, Stephanie Rogers, Talicia Miller-Poole, Tamar Burns, Tammy Williams, Todd Hausman, Yessica Patino, and Georgia Mashayekh

 

AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS

  • Call to Order

Jeff Fehr called the meeting to order at 6:00pm.

  • Approval of Agenda

There were no changes to the agenda.

Ken moved and Agustin seconded a motion to approve the minutes as presented; motion carried.

  • Public Comments or Request on Non-agenda Items

There were no public comments

 

SUPERINTENDENT REPORT

  • School Re-opening Update

Barry shared a presentation that covered District Celebrations, Sharpening the Vision, COVID 19 Update, and Increasing Class Time.

 

District Celebrations:

  • National Board Certification Class of 2021: Paula Fitzpatrick, April Slagle, Jenifer Rainville, Cathy Morris

(There are now 22 Nationally Board Certified teachers in the Lake Chelan School District)

  • CHS Volleyball team are the undefeated Volleyball League Champions 2021
  • LCSD was asked to present at the 2021 WASA Spring Conference – Sarah Clarke, K.C. Knudson, and Barry made a presentation to the Superintendents about the IMPACT Project.

 

Sharpening the Vision:

Barry provided an update regarding the process involved in re-visioning the district. He focused on Phase I and reported that a group of community members, staff, former and current students would make up the Vision Outreach Committee. This committee would oversee and facilitate the process and interpret the feedback from the community. This team has been assembled and 4 survey questions have been developed to begin this important process

 

COVID19 Updates:

Barry referred to the district dashboard from the website.

He shared insights from Dr. Butler, CDHD (Chelan Douglas Health District), on incidence, variants, and physical distancing.  Also, CDC Indicators and Threshold for Community Transmission and Prevention Strategies by Level of Community Transmission.

Based on guidelines from the CDC and DOH, it is impossible to cohort students at the middle and high school level with the 6’ guidance for physical distancing. Transmission rates would need to be below the CDC threshold of 100 per 100,000 for a 7 day time period in order for MS and HS students to be able to lower the physical distancing guidance to 3’. Conversely, elementary students do not have a incidence threshold due to the fact that they are in class cohorts. Therefore, elementary schools can use 3’ as the marker for physical distancing.

There was discussion between the board and Barry about recommendations from the CDC and DOH and the latest order from the governor. This included mitigation factors to have all students in the classroom.

Questions were fielded based regarding how helpful or stressful it would be for staff and/or students to have further changes to the teaching schedules in the middle of the 4th quarter.

There was a question about why students can participate in athletics, but they cannot be in class together.

Barry gave further explanation about why students at the MS/HS need to stay at 6’ distancing because they cannot cohort their classes. Due to the high mobility of MS and HS students they continually change classes and are unable to remain in cohort groupings.

A HS teacher spoke that all students are behind, but there can be more educational gains made with half of the students for half of the day.  There is more time for the teachers to help the students.

A recent parent survey indicated that approximately 75% of elementary and MS parents and 68% of HS parents prefer to have students back in class full time.  The majority of staff indicated that they would be at work based on the school districts decision.

 

Mitigations to bring students back to school for full-time in-person learning:

Barry used the swiss cheese model to explain the multiple layers of mitigation required to bring students back to full time in -person learning and what that would mean to prepare classrooms including: physical distancing, (desks for classes in grades 3-5 due to class size, re-rostering classes at grades 3,4, and 5 meaning 4-5 students from each class would be moved to a new classroom with a new teacher to meet the 3’ guideline.

Ventilation is very important, and the district has been through an intensive audit including all buildings: there has been a total of 85 air scrubbers installed. The district is also preparing to install windows that open in several classrooms and the flattop to ensure that all classrooms have the ability to open windows. Classrooms with window and doors have them propped open during the day and this is easier with Spring weather.   Both physical distancing and ventilation are key mitigation factors. Barry included vaccinations as a mitigation factor as well and mentioned that all staff have been provided the opportunity to be vaccinated.

Erika Scroggie, MOE Nurse, explained that quarantine mitigation would require that if there is an exposure in class, the full class will be quarantined for 14 days at home with possible remote learning.  If 10 percent of the building or an outbreak of 2 classes are exposed for quarantine, the entire school could be shut down for 14 days.

There was a question about mask breaks and how those would work during a full day.  Planning includes scheduled mask breaks and 20 minutes for a mask break during mealtime. The changes and mitigations required to allow for a lunch at MOE would mean a 2.5 hour lunch service.  Students would be staying with their cohort all school day during classroom, recess, and eating time.

A parent spoke about her concern for the stress to students and staff to scramble to make changes over the next 8 weeks/40 days.  Pulling students and teachers apart after building relationships all year would be detrimental for both.  Adding students together means relearning dynamics of personalities that usually happen at the beginning of the school year.  There is a lot of relearning that would have to happen to meet the needs of elementary students that would take away from instructional time.

Many teachers shared their concerns about the overall stress to the system. Moving to full time in person learning would constitute a 4th schedule change.  MOE has just re-worked the entire schedule to add Wednesday as an in-person learning day.  They have spent all year working on relationships and instruction.  Many teachers would be hurt to lose any of their students.

The underlying question regarding shifting to full-time in-person learning at MOE is if the risks out-weigh the benefits to go back to school full-time in-person.

The teachers and students have changed schedules 4 times in the school year.  This has taken a toll on students and the  district staff in all departments. Logistically, it would take until April 26th to prepare the district to come back to school full time with required mitigations.  Barry is proud of the work and sacrifices that all staff and parents have done to get through this difficult year.

The board is grateful to hear the differing opinions from parents and staff.

Kim Thorpe made a motion to have Morgen Owings Elementary School start full-time in-person learning starting April 26th with mitigation and to have further discussion at a later meeting about bringing MS/HS students back to full-time in-person learning prior to the end of the 20-21 school year.  There was no second motion, so the motion failed.

Ken Brunner moved that the Lake Chelan School District continue in  the current Hybrid AM/PM learning model for the remainder of the school year and to focus on full-time in-person learning for the fall, if possible. Agustin seconded the motion. The motion was approved by a 3-1 margin.

 

FINANCIAL REPORTS

The enrollment numbers in March had an increase of 3 students from February.

Jeremy explained the difference between the two 1251 Enrollment Reports used for apportionment and funding.

FTE (Full Time Equivalency) and full-time students (Head Count) look different as some students are in the classroom part time or not on campus because they may be attending dual credit courses through Running Start or Wenatchee Skill Center. The Head count is always less than the Full Time Equivalency report.

Jeremy went over all the financial reports including: General Fund Chart, Accounts Payable comparisons, Payroll Comparisons, and Fund Balances.

 

BOARD POLICIES

Kim moved and Lynda seconded a motion to approve BP 2413 updates and retire Procedure 2413; motion approved.

Lynda moved and Kim seconded a motion to approve the BP1111 updates as presented; motion carried.

This was a 1st reading and the board would like to hear input from the counselors.

 

ACTION ITEMS

Barry answered questions about Payables.

Ken moved and Lynda seconded a motion to approve the Payables and Payroll as presented; motion carried.

Agustin spoke about his time on the school board and is grateful for what he has learned and the opportunities he has been given. The other board members thanked Agustin for his time with the school board.

Barry thanked Agustin for his perspective of the community and serving on the school board.

Joannie Bankson put in her thanks to Agustin for his service to the district.

Kim moved and Ken seconded a motion to approve the personnel changes as presented; motion carried.

 

Georgia shared the director district boundaries and answered questions about filling the Director 2 position.

Lynda moved and Kim seconded a motion to approve the surplus item presented; motion approved.

 

EXECUTIVE SESSION

  • To discuss the performance of a public employee with no action to be taken. RCW42.30.110

Jeff moved the board to executive session at 7:12pm for approximately 60 minutes to discuss the performance of a public employee with no action to be taken.

 

 ADJOURNMENT

Jeff Fehr reconvened the meeting to regular session and adjourned the meeting at 8:10 pm.

 

_____________________________________              ___________________________________

Jeff Fehr, Board Chair                                                                          Barry DePaoli, Superintendent

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