LCSD Board Minutes 05/25/2021

REGULAR BOARD MEETING

MINUTES

DATE: May 25, 2021

TIME: 6:00pm

LOCATION: Hybrid meeting (in-person at District Learning Center and online)

PRESENT: Barry DePaoli, Jeff Fehr, Lynda Foster, Ken Brunner, Kim Thorpe, Barb Polley, Rosey Burkhard, Jose Mendoza, Tammy Williams, K.C. Knudson, Jeremy Bonner, Jacquelynn Dalton, Holly Moody, Ray Eickmeyer, Brad Wilson, Todd Hausman, Heather Fox, Neida Vargas, Amairany Bravo, Linda Sydloski, Jerry Isenhart, Carrie Austin, Jaime Doucette, Sabraa Greenway, Ryan, Jody Petersen, Bre Stockdale, Camisha Hughbanks, Chris Hughbanks, Garett Bos, Kim Ustanik, Jerry Lopez, David, Laura Clinton, Danita Breeze, Danial Evans, Lindsay Wood, Mary Pat, Sarah Sanderson, Meghan, Amber Corrigan, Amber E., Ashley Oswald, Janell Wood, Brian Wood, Briceida Gonzalez, Crystal Austin, Cailey Couch, Paul Hunter, Cindy Acevedo, David, Dr. Heidi Summers, Erik Peterson, Fran Oswald, Hailey Allen, Jessica Helm, Jaime Doucette, Janet Thedorff, Jayme Berg, Jennifer Polley, Jess Poland, Kristi Collins, Lisa Gleasman, Loni Rahm, Melanie Froman, Meta, Michelle Fanton, Nels Lund, Nesha Bremmeyer, Patrick, Piaget Huewe, Suzan Keller, Tara Cunningham, Wade, and Georgia Mashayekh

 

AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS

  • Call to Order

Jeff Fehr called the meeting to order at 6:00pm.

  • Approval of Agenda

Jeff requested that the award and student presentations be moved up in the agenda prior to public comment.

He also requested to take the board policy discussion off the agenda to make time for the public comment and probable discussion.  Barry was in agreement.

Lynda moved and Kim seconded a motion to amend the agenda as requested; motion carried.

Kim moved and Barb seconded a motion to approve the minutes as presented; motion carried.

  • Public Comments or Request on Non-agenda Items

Jacquelynn Dalton and Holly Moody read a detailed introductory letter to the board expressing their concerns regarding the fact that they feel the board has failed to listen to community resulting in a lack of overall trust in the board.  In the letter they referenced the board’s decision to remain in hybrid despite the community survey indicating 75% of the community voted to return to full time in-person learning.  They also voiced their dismay with the vaccine clinic that was hosted on school property on a school day.  They contend that by doing so there is a threat of discrimination and segregation against students and families. Jacquelynn and this group feel that due to the clinic being held at school that students would be segregated by who is vaccinated and who is not vaccinated.  Jacquelynn and Holly talked about their experiences in the district and why they have had their kids enrolled or not enrolled in the district.  They feel that parents should take their kids to the clinics, and that our schools should not be used for vaccinations.

Parents have the rights to say what is best for their kids and don’t feel that the school should segregate or have students show proof of a vaccine to play a sport.

After reading the letter they issued a Formal Discrimination complaint to the Superintendent along with 217 signatures by community members.

Barry addressed some of the verbiage that was in the letter and invited both Holly and Jacqueline to remain in the meeting so he could offer an explanation to their introductory remarks.  Jacquelynn and Holly declined as they preferred to join their group outside the meeting.

 

SPECIAL RECOGNITION

  • Community Partnership Award Presentation

Barry honored Ray Eickmeyer and presented him with the Community Partnership award recognizing his efforts in championing public health during the COVID-19 pandemic in the Chelan Valley.

Ray spoke about things that were learned during this challenging time that we should not forget about being part of a community where we come together to support food equity, mental health, and support for all kids.  He explained how vaccinations in schools has been a part of history in how school districts support the community.

 

STUDENT PROJECT

Heather Fox introduced Neida and Amairany Bravo.  The students shared the webpage that the Chicano Studies class created about Chicano history in WWII (World War II).  They shared a couple of parts to their website recognizing important people from the war.

The students researched and reported on several subjects about the Mexican and Mexican-Americans who served in the military during WW II.  These included:  201st Fighter Squadron, Women in the War, Returning Home from the War, Hero Street, and Medals of Honor.  The website explains how Mexican-American veterans were treated when they came home after the war.

This site was developed as a resource for others studying Mexican and Mexican-American service during WWII and is in the process of being translated.

Zitlali Cruz was the main architect of the website.  The following students were part of the research team: America Avila, Bella Gatzemeier, Alejandro Hernandez, Diego Martinez, Aitza Uvalle, Valeria Sanchez, Luis Mendez, Caela Gonzalez, Julissa Diaz, Amairany Bravo, and Neida Vargas.

Barry asked questions about what the students learned in building a research website.

They said that they have spent a lot of their own time working on this project and are grateful for the opportunity to learn more about these veterans. Barry thanked the students and Mrs. Fox for the presentation; this has been the first student presentation of the year at the board level.

 

DISTRICT REPORTS

  • Superintendent – Barry DePaoli

Barry provided a brief overview of his report including an update on the power outage at Chelan High and Middle school, he shared the most recent information from the CDHD on the pandemic, provided the board with some information about the vaccine clinic and addressed the main talking points that were presented to the board by Mrs. Dalton and Mrs. Moody.

Power Outage: A power outage occurred on 5/20/21 at approximately 1:10pm causing electrical damage to the HVAC and ventilation system at the MS/HS building.  After a thorough inspection, if was found that the damage would take about at least a week to repair.  Matt New worked long hours over the weekend and ordered the necessary parts on Monday.  Jose talked to Matt this morning and they found that the water heater in the kitchen is out and some more of the air compressors are out.

Kim Thorpe asked if the district has talked to the PUD about what is causing the power outages. Barry said that there is no circuit protection at the MS/HS.  More research will be done to see about getting this protection updated. The systems should be restored this week.

CDHD Update: Recent COVID-19 data shows that Chelan is a hot spot in the county like an “island in a rough sea”.

Incidence rates are dropping in other counties in the state including Chelan, but not in Chelan and Manson.  Barry gave some data reports. East Wenatchee, Chelan, and Manson numbers are high and there is a greater number of people coming to town and people are going outside more.  Variant transmission is growing in WA state.

Vaccine Clinic: The district partnered with Lake Chelan Health and hosted a vaccine clinic last week on 5/21 at MS/HS.  The clinic was scheduled in between Hybrid sessions to preserve instructional time and school nurses did not participate in the clinic. A letter from the Superintendent and a packet from Lake Chelan Health, including a parental consent form was sent home with students over 12 years old to explain this vaccination opportunity. Barry reiterated the fact that the vaccine was offered and not recommended to students.  One hundred and twelve students participated in the clinic.

Several districts in the region either have had or are hosting clinics on site in the next few weeks including Wenatchee, Manson, Leavenworth, and Entiat.

Barry addressed a few of the subjects brought up by Jacquelynn Dalton and Holly Moody.

In deciding to host an in-school clinic Barry did not, nor did he intend to coerce students to get the vaccine. This was not part of the letter/packet as the vaccines required parental consent.

Segregation/discrimination is not occurring in classrooms, lunchroom, or on busses in the Lake Chelan School District.  If there is a COVID-19 case in a class or on a bus, students are required to quarantine as per the CDHD (Chelan-Douglas Health District). This is the case for all school districts across the state.

Barry quoted Dr. Butler (CDHD) in the letter he sent home to families about the vaccine opportunity.  Barry also referred to the Toolkit for Schools from the WA DOH, who recommended that students get the vaccine, he chose not to use their language.

Barry and Jeff reiterated that the District didn’t recommend that students get vaccinated. The Board does not support any staff members recommending the vaccine.  The main reason for hosting the clinic was to provide an opportunity for students that would not otherwise be able to get an appointment or transportation to a clinic to be vaccinated.

Regarding complaints of bullying and ostracization, Barry contacted principals and school counselors.   Brad Wilson, Brian Wood, and the school counselors confirmed that they did not hear anything from students, staff, or coaches regarding such complaints.  Teachers were also given a list of talking points so the information to students was consistent.

With lots of conversation about the most marginalized and underserved students, Barry and the School Board stand behind their decision to offer a space for Lake Chelan Health to give the COVID-19 vaccine to students with parental consent.  For the past year, the Lake Chelan School District has been following recommendations on how to safely run schools from OSPI (Office of the Superintendent of Public Instruction), CDCH (Chelan-Douglas Health District), WA DOH (WA Dept. of Health), CDC (Center for Disease Control).  The Board referred to current Board Policy 3413 & Procedure – Vaccinations.

Jeff thanked Barry for all that he has done to guide the district  this year and gives him his full support.

The School Board supports Barry and the administrators in their choices for students.

 

  • Recovery Plan – K.C. Knudson

K.C. shared a presentation that went over the Academic and Student Well-Being Recovery Plan including the timeline of the planning process, how it should be used. A big part of the plan is not required by the state, but the district wants to be transparent  with plans around Health and Safety, Maintenance of Service, Student Support, Student and Family Voice, and Community Partnerships.

There is a Summary of Data Analysis in Academics and Well-being.  Academic gaps are clearly visible in certain types of learners.  This gap is harder to pinpoint in the area of Well-Being as this covers all students at many different levels.  The COVID-19 pandemic has caused all sorts of chronic stresses and concerns for everyone.

K.C. also explained Strategic Supports in Academics, both Universal and Strategic Supports in Wellbeing, and how to monitor student progress.

The well-being of students and staff has been exacerbated by the pandemic.  The district is working on a Comprehensive Approach to assist and further support Families including student services, multi-tiered systems of support, Universal Identification for Services, Belonging Initiative (K-12), and Suicide prevention.

There is need-based staffing for a Social Worker, Equity and Engagement Specialist(1 yr), Latinx Community Liaison, and a targeted SEL (Social Emotional Learning) Services person.  Barry reiterated that these positions would fit into the district budget and would likely be supported by ESSER Funds.

The board thanked K.C. for the teams’ work on this plan and the future plans to follow through.

This plan will be available to the public soon on the district website.

 

BUILDING/PROGRAM REPORTS

Rosey shared information about what happed during the 2021-2022 school year in Food Service.  Her presentation shared the bullet points which included: new equipment, new milk vendor, new themes, redesigned menus, curbside meals, remote meal delivery with the help of custodians and transportation.

The Meal Debt Balance has come down from $52,000 to $38,000.  Rosey did a root-cause analysis to find out what was causing this debt.  The 3 top problems are: 1) Constant change and parents unaware, 2) Free/Reduced status does not delete past balances, 3) The debt should not be a food service problem only.

Families prefer to communicate with texting, and this has been the best way to have parents respond. Rosey and Briceida have also set up a hotline for parents to call for all questions and a documentation system of all contacts made to help cross reference and help families.  Rosey wants to update student policies and procedures 3520 and 6700 to make sure that parents know what costs are being incurred annually and prior to the senior year in High School.

She went over plans for the 2021-2022 school year.  The students will again be able to eat at no cost.  HB 1342 eliminated co-pays for reduced meal status and makes meals free. Free and reduced applications are NOT required but will still be collected as data for grants and keeping families in the habit of completing.  This data covers many other programs in our district.

Next year there will be more staff training to make sure that everyone has the correct rules around meal access and payment processes.

Rosey thanked Briceida Gonzalez for all of the amazing work that she did this year.  Barry reminded the Board that Briceida is a former student and an Employee of the Year a few years ago.

Barry thanked Rosey for her work on COVID-19 mitigations to welcome students and staff into the buildings.

 

  • Year-end Facilities Report – Jose Mendoza

Jose gave the board a handout of what projects were done for the facilities this year.

  • Sargent field is being prepared for graduation on June 11th.
  • Maintenance and the custodial staff have been working hard though the last year.
  • Goat field is a hard field to maintain with several dry spots. Irrigation is not turned on until April, so can’t be watered until then. The Toro Grounds Master has been a great machine that is being maintained by the district mechanic Danial Evans.
  • The WA State pesticides department contacted the district about chemicals that are being used that requires a license to apply. Only a few of the maintenance/custodial team are licensed.
  • In the facilities several classrooms got painted this year.
  • Some new equipment was purchased to help save time in cleaning the commons and foyer.
  • There will be carpet and tile replacement done this summer.
  • Chains and signs have been installed at the MS/HS to control summer parking of trailers.
  • Sinks and cabinets have been installed around the district and some walls have been created and removed.
  • Jose thanked his team for all of their hard work.

 

Tammy talked about the number of drivers, substitutes, and bus orders in 2021-2022.

She shared that the two buses can be purchased with depreciation dollars and should come by the end of the year, being ready to go in 2022.

New radios have been ordered and tested as this will be much safer than drivers pulling over to talk on smart phones.

Tammy thanked all of her drivers and staff that helped her learn this job in this challenging year.

 

 FINANCIAL REPORTS

There is an about 4 additional students in May 2021.  Jeremy and Barry will be looking at this enrollment data to decide on the budget numbers for the 2021-2022 school year.

There will be 97 students for 5th grade next year, with plans to hire another 5th grade teacher.

We don’t know what the summer will bring for student numbers.  There are several people who have moved into the district during the pandemic, so there may be more enrollment in the fall.

Jeremy talked about the number of students in CSI and Holden Village and how that affects the budget amounts.

Jeremy went over the financial reports and comparisons for cash balances, accounts payables, and payroll.

He answered any board questions.

Jeremy explained the Budget Status Report and answered any board questions.

Jeremy has been working directly with Human Resources and Accounts Payable about getting the district budget to match the necessary state numbers.

 

ACTION ITEMS

Kim moved and Ken seconded a motion to approve the Recovery Plan as presented; motion carried.

Lynda moved and Kim seconded a motion to approve the Payables and Payroll as presented; motion carried

Barry explained the personnel changes.  A gym supervisor was hired to cover when an administrator can’t be in the gym.

Kim moved and Barb seconded a motion to approve the personnel changes as presented; motion carried.

Lynda moved and Kim seconded a motion to approve the surplus list as presented; motion carried.

EXECUTIVE SESSION

  • To discuss the performance of a public employee with no action to be taken. RCW42.30.110

Jeff moved the board to executive session at 7:59pm for approximately 20 minutes to discuss the performance of a public employee with no action to be taken.

ADJOURNMENT

Jeff Fehr reconvened the board to regular session and adjourned the meeting at 8:15pm.

_________________________________________                 __________________________________________

Jeff Fehr, Board Chair                                                                                         Barry DePaoli, Superintendent

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