LCSD Board Minutes 06/14/2022
REGULAR BOARD MEETING
DATE: June 14, 2022
TIME: 6:00 PM
LOCATION: Hybrid Meeting (in-person at District Learning Center and online)
Present: Barry DePaoli, Kim Thorpe, Jeff Fehr, Barb Polley, Erik Nelson, Stephanie Fuller, Stephen Burdick, Ryan McKelvie, Sarah Clarke, KC Knudson, Carolyn Burdick, Vicki Hoffman, Brad Wilson, Bo Charlton, Todd Hausman, Amber Corrigan, Kris Austin, Briceida Gonzalez, Brian Wood, Jody Petersen, Carrie Austin, Lisa Gleasman, Dia Galvan, and Georgia Mashayekh
AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS
- Call to Order
Kim Thorpe called the meeting to order at 6:00pm.
- Approval of Agenda
Barry asked to add an action item to approve a Chromebook replacement order.
Jeff moved and Barb seconded a motion to add this to the action items; motion carried.
- Approval of Minutes – May 24, 2022
Barb moved and Jeff seconded a motion to approve the minutes for May 24, 2022 as presented; motion carried.
- Public Comments or Request on Non-agenda Items
There were no public comments.
- Music Program – Stephen Burdick
Steve provided an overview of the music department with a comparison of where things stand today versus two years ago. He pointed out that CHS Band students are extremely involved at school as most of them are also are involved in athletics, and school clubs. They definitely sacrifice a great deal of their time to make it all work.
The presentation included photos of the 2022 trip to Disneyland as well as student success stories. While in Disneyland this year the students participated in a Disney Leadership Clinic. This clinic introduced our students to the many different leadership and job opportunities at Disney.
Beginning Band started up again with the opportunity for LCSD to host the Chinook Beginner Band Festival.
New uniforms purchased in 2019 were worn for the first time at the Wenatchee and Manson Apple Blossom Parades, and the Chelan Memorial Day Parade.
Scheduling for Band at MOE has been a challenge over the years, so next year every 5th grader will participate.
CMS will have an alternating elective schedule and CHS has single classes for the different band levels
Steve answered questions about how students obtain instruments when they need extra access to classes and music instruments. The district owns a great number of instruments that can be loaned out at all grade levels.
- School Safety & Security – Barry DePaoli
Barry gave an overview highlighting the safety and security present in the Lake Chelan SD. He stressed that School Safety is a SHARED responsibility involving school, community, and law enforcement.
In LCSD there is a focus on prevention through awareness, balance, and control. Having a school resource officer, counselors, and the entire school staff highly trained is extremely important along with building strong relationships with students.
There are system-wide security supports with filters on email and computers, classroom platforms, as well as an anonymous tip line. OSPI requires several drills a year for Shelter in Place, Emergency Evacuation, School Lockdown, and Earthquakes. Barry shared LCSD response to current school shootings.
Prior to COVID there was an Emergency Preparedness Team. Beginning this summer, Mr. McKelvie and the school resource officer will work cooperatively to refine all safety procedures, protocols, and staff training. A new team will be created to look at updating and refining preparedness plans for the district.
Kim talked about the possibility of changing the SRO schedule to be ideal for LCSD. Barry will be inquiring with Sherriff Burnett and meeting with Nigel Hunter, LCSD/MSD School Resource Officer, this week to see what is possible for next year. There was also discussion around increasing the SRO time and looking into hiring additional security. Stephanie thinks that it would be beneficial to have security at each building. Barry will do research on many different possibilities, costs, and legal responsibilities. There will be more discussion later.
PROGRAM REPORTS: Year End Summaries
- Athletics – Ryan McKelvie
Ryan shared a presentation with information about the Spring Sports Summary, Spring participation numbers, Athletic Accomplishments, and updates for next school year.
- Baseball, Golf, Track & Field, and Tennis athletes went to state tournaments.
- MS Softball was a success this year with enough participation for a 7th and 8th grade teams.
- Mobile clinics will be set up in the Fall with CVCH coming to the school for physicals.
- After much research, CHS will start selling event tickets online next year.
Barry thanked Ryan for his leadership and a great first year with Lake Chelan School District.
- Student Services / Special Education – Sarah Clarke
Sarah shared a presentation covering the Comprehensive School Counseling Program. The LCSD Student Services team meet regularly and created a mission to serve students and staff in the district.
She shared the mission, purpose, and components involved in the CSCP.
One of the components is to explain how direct and indirect services will be delivered to students. Eighty percent of the time that counselors are working should be allocated to direct or indirect services to students.
The team has established an Annual Review and Assessment Process.
Kim asked if a survey and screener schedule for 2022-2023 will be available for parents and community to review. This should be on the district website and allow for parents to opt-out of surveys they don’t want their children participating in. Barry has the data and will work with the administrators to create a schedule. It will get approved by the school board prior to communicating with families or posting on the website.
- Teaching & Learning – KC Knudson
KC shared a presentation including Inclusionary Practices Project, IPP Success Metrics, Professional Learning Communities, K-12 Literacy Adoption, Highly Capable Program, WIDA Assessments, Final Migrant/Bilingual PAC meeting, K-5 LAP/EL support model, and staffing.
He also included information about the Lake Chelan Online Academy. There was a total of 18 total students enrolled throughout the year with 4 remaining in June. The program will be discontinued next year.
Summer school will be happening in grades 1-9 during the month of July. There will be STEAM classes and field trips planned for grades 1-6. CMS will have a STEM Lead and Learn Summer program for two weeks. The Summer Lift program focuses on helping targeted 8th graders as they transition to 9th grade.
There was a question if the Board get data points on UDL growth. K.C. informed the board that the IPP team has created a document which outlines success metrics. Given this year’s baseline data there will be the base for monitoring and improvement data.
- Migrant Bilingual – K.C. Knudson
K.C. complimented Diadira Galvan and informed the board that she will be the continuing her current role and will have duties added to her job description. Dia will be overseeing the Migrant Program this coming year.
K.C. talked about each of the Migrant team members, Dia (Migrant Graduation Specialist), Vero (Migrant Student Advocate), Anna (Migrant Paraeducator), Karen (Migrant Recruiter/Student Advocate), and Carrie (Records Clerk) and all that they do for students and families. This team is very linked to the community in knowing the needs and finding resources. He is so amazed by what this team can accomplish.
In his presentation K.C. shared information on identification, qualification, and the goal of the Migrant Education Program, family engagement and Family Support Services.
There is a unique situation in the Chelan Valley where families are figuring how to hang onto their housing in Chelan when they may travel around the state for work. This doesn’t necessarily qualify the family for migrant services even if they are moving around for work.
Dia has found a way to create a HS Migrant Summer School that is a six-week summer program for targeted support in academics and field trip exploration to for hands on experience. A Migrant Summer School Grant will fund this program with April Slagle providing the coursework virtually and two paraeducators chaperoning fieldtrip Fridays for hands on experiences to support the curriculum. It has been difficult to get students to attend the classes around work schedules, so hopefully the personal online schedule will be more flexible around work schedules.
There was some discussion about how housing affects the number of migrant families who stay in the valley.
Erik moved and Barb seconded a motion to approve the purchase and installation of a new P.A. system at MOE; motion carried.
- Chromebook order Approval
Barry shared this is part of the technology upgrades that are currently part of the levy dollars. Brad and K.C. confirmed that there are grant funds that will cover the cost of the replacements.
Jeff moved and Stephanie seconded a motion to approve the purchase of new Chromebooks; motion carried.
Bo answered questions about the payables.
Jeff moved and Barb seconded a motion to approve the Payables as presented; motion carried.
Barry answered questions about the personnel changes.
Erik moved and Jeff seconded a motion to approve the personnel changes as presented; motion carried.
- To discuss the performance of a public employee with no action to be taken. RCW42.30.110
Kim moved the Board to executive session at 7:42pm for approximately 30 minutes to discuss the performance of a public employee with no action to be taken.
Kim Thorpe reconvened the board to regular session and adjourned the meeting at 8:12 pm.
Kim Thorpe, Board Chair Barry DePaoli, Superintendent