LCSD Board Minutes 01/26/2021

REGULAR BOARD MEETING

MINUTES

 

DATE: January 26, 2020

TIME: 6:00 PM                                                    

LOCATION: Online meeting

PRESENT: Barry DePaoli, Jeff Fehr, Lynda Foster, Ken Brunner, Agustin Benegas-Garcia, Kim Thorpe, Todd Hausman, Erin Morin, Alejandra Ruiz, Amber Corrigan, Brad Wilson, Brian Wood, Rosey Burkhard, Cailey Couch, Camisha Hughbanks, Carrie Austin, Danita Breeze, Derek Todd, Dia Galvan, Tammy Jacobson, Jayme Berg, Jennifer Polley, Jeremy Bonner, Jess Poland, Jill Malone, Jody Petersen, K.C. Knudson, Katherine D’Orazio, Kris Austin, Kristi Collins, Laura Clinton, Leonardo Pastor, Lindsay Wood, Michelle Fanton, Jenifer Rainville, Ray Dobbs, Rosemary Moller, Sarah Clarke, Scott Granger, Stephanie Rogers, Tamara Williams, Tara Cunningham, Clayton Plummer, Cora Nordby, and Georgia Mashayekh

                                                                                                           

AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS

  • Call to Order

Jeff Fehr called the meeting to order at 6:00pm.

  • Approval of Agenda

Barry requested to remove the technology report and executive session from the agenda

Agustin moved and Kim seconded a motion to amend the agenda as requested; motion carried.

Kim moved and Agustin seconded a motion to approve the minutes as presented; motion carried.

  • Public Comments or Request on Non-agenda Items

There were no public comments.

 

SUPERINTENDENT REPORT

  • School Board Recognition

Barry recognized the importance of the work that the school board does and recognized the number of years that each of the board members have served the district and community.

Barry’s report provided a data snapshot, vaccination roll-out, looking forward in learning, and a question/discussion period.  The number of cases in the county are coming down, but the health department wants everyone to stay cautious. Recently there was an outbreak at the LCCH (Lake Chelan Community Hospital) and this brought up the numbers for Chelan. Barry explained the regional metrics to be met to move the region into Phase II.  The new region includes Chelan, Douglas, Okanogan, and Grant counties.

At this time the AM/PM Hybrid model of in-person learning is going well. Staff continue to adjust and focus their instruction by maximizing the time they do have with their students.

There is a COVID dashboard on the district website that is updated on a daily basis.

With the recent contraction of COVID for a HS student, several staff and students are in quarantine.

LCSD are working with LCCH to get school district staff vaccinated when they are available in Chelan.

Barry, provided an explanation of why the AM/PM model (every day ½ day) was favored over the AB model. (full day alternating) in comparison to full-time model based on the LCSD Guiding Principles.  The ultimate goal is to get all students back to school full time.  In his explanation he stressed the importance of seeing students every day. Moving to an AB (full day alternating) model would have system wide impacts including classes, transportation, and food service.  From a Social Emotional Learning perspective, it is more beneficial for students to come to school every day to make connections with their teachers and peers.  For teachers it would be difficult to teach in a live and remote setting at the same time during an AB (full day alternating) model.

Moving to a full-time instruction has key consideration with transportation, safety, and communication/input.  This would require limited transition due to the experience and competence of staff.  We are still in a global pandemic with a new variant moving across the globe, so moving forward cautiously is in the best interests of the school district.

One of the board members indicated they would like to begin planning conversations to bring students back to school full time. If the situation warrants, what would the district need to do by having classes outside or in larger spaces regardless of where we are at in the pandemic.

Students at the High School do not cohort, so it makes it difficult.  Also, there is more chance of exposure by having everyone eat together in the common areas.

Planning is happening in all administration meetings.  Classrooms, hallways, and common areas have been measured to plan for mitigation options.  The school buildings do not have equal size classrooms for all students to come to school with more space.  There would also be a need for more staff to oversee the movement of students in the buildings and teaching in classrooms.  In order for students to return to school full time, we would have to be able to meet social distancing guidelines established by the CDC.

There was discussion about the art of teaching and what thoughts are about spreading the kids around the school.  There was a suggestion about moving furniture in the classroom or hiring more teachers.  Moving students and desks around the room provide new challenges for each teacher.  Planning requires a full audit of each classroom to ensure mitigation strategies can be met.

Many parents would like to start making plans to study full time instruction with social distancing in place.  Some parents voiced concerns about the CDHD stating that school districts should be prepared for the possibility of a school  closure if COVID-19 variants surge as they have in Europe.

While there are so many variables to be determined as COVID is ever changing, the board would like to maintain the current AM PM model due to its success. The fact that teachers and students can connect on a daily basis is one of the major reasons for keeping the current model in place. When it is safe to go back to school full time, it will not take much for the transition to take place.

In talking with staff and counselors, they are grateful to be able to connect with students each day, Ds and Fs have gone down by 20% since the implementation of the AM/PM model.  The HS is just getting into a rhythm.  The administrators are constantly planning forward.

The reason for the remote day on Wednesday is for planning time for teachers and follows the teacher contract.

 

PROGRAM REPORTS

  • Technology Report postponed to another meeting.
  • Migrant Education – Dia Galvan

Dia introduced the Migrant program staffing, explaining what everyone does.

Her presentation shared information about the Migrant Team, data on the number of Migrant students registered in the program over the years, what buildings Migrant students are in, CHS class credit report, Priority for Service, and messages from the Migrant/Bilingual parents.

With remote classes and cancelled work in the valley, it has afforded some of the families the opportunity to travel to check on relatives that they don’t get to see but every few years.  This travel impacts student learning, but remote learning has helped this year.

There are currently 154 Migrant students this year and Dia made a chart to show what buildings the students are in.  Migrant students have more barriers than other students, are resilient and flexible. The CHS staff works hard to help them graduate on time.

There was a Migrant PAC meeting on 1/25 and several parents shared input about the Immigration Policy 4300 that the School Board is reviewing to approve.  The parents are very grateful to the School Board for support of the families and the work that the LCSD Staff does to educate their kids.

The board thanked Dia for her work in this program and feel that she is the right person for this team.

Brad told the board about Dia empowering HS students to be more involved in their academics, clubs and wanting the creation of more relevant classes.

Barry thanked Dia for including authentic stories in her report as “stories are data with a soul” and are powerful.

  • Pre-School Program – Todd Hausman

Todd shared an update about the Preschool Program including new staff, Special Education experience with existing staff, current student enrollment, a book study, Comprehensive Program Review, and opportunities for improvement.  Preschool schedule has not changed much during the pandemic, so students are doing well.

Long-term goals include more involvement with the MOE building and staff, counseling support, and visits with the Manson School District.  It would be great to get an updated facility for the youngest of the district.

 

 FINANCIAL REPORTS

Jeremy Bonner explained the enrollment report with the monthly numbers.  There are 8 new students in the district enrollment for January 2021.

Jeremy explained the financial reports and answered questions from the school board.

There is not a rush to update this policy and further discussion will help clarify the policy.

Jeremy shared a presentation to explain the WSSDA proposed changes to BP 6220.  He compared the current policy wording to Federal and State requirements.  This board policy update maximizes district resources.

In updating policies, the district must follow the MOST restrictive of State requirements, Federal requirements or District Board Policy.

Jeremy requested feedback from the board to best address concerns while maximizing resources.

The Board wants to maintain their checks and balances on all expenditures.

 

 BOARD POLICIES

  • BP 4300 – Immigration Enforcement (2nd reading)

Lynda  moved and Ken seconded to approve; motion carried.

Ken moved and Lynda seconded to approve; motion carried.

  • BP 2410P – HS Graduation requirements (1st Reading)

Brad explained some of the credit requirements at CHS, especially in Science and Social Studies.

 

ACTION ITEMS

Ken moved and Agustin seconded to approve; motion carried.

 

 ADJOURNMENT

Jeff Fehr adjourned the meeting at 8:07pm.

 

________________________________________                   __________________________________

Jeff Fehr, Board Chair                                                                                       Barry DePaoli, Superintendent

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