LCSD Board Minutes 04/27/2021

REGULAR BOARD MEETING

MINUTES

 

DATE: April 27, 2021

TIME: 6:00 PM

LOCATION: Hybrid meeting (in-person at District Learning Center and online)

PRESENT: Barry DePaoli, Jeff Fehr, Lynda Foster, Ken Brunner, Kim Thorpe, Rosey Burkhard, Kara Schell, Harold Schell, Jeremy Bonner, Todd Hausman, Sarah Clarke, Tammy Williams, Brian Wood, Carrie Austin, Lindsay Wood, Briceida Gonzalez, Rachael Jacobus, Erik Peterson, Bob Soost, Crystal Austin, K.C. Knudson, Michelle Fanton, Amy Eddy, Jayme Berg, Cindy Bertomeu, Danita Breeze, Tara Cunningham, Rosemary Moller, Katherine D’Orazio, Jody Peterson, Laura Clinton, Cari Schwader, and Georgia Mashayekh

 

AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS

  • Call to Order

Jeff Fehr called the meeting to order at 6:00pm.

  • Approval of Agenda

There were no changes to the agenda.

Lynda moved and Ken seconded a motion to approve the minutes as presented; motion carried.

  • Public Comments or Request on Non-agenda Items

There were no public comments.

 

PROPERTY INFORMATION

Barry introduced Harold and Kara Schell, long time Chelan residents.  Recently the Schell’s have entered into discussions with the City of Chelan regarding the development of their property.  The Schell’s own property that borders the District property off Apple Blossom Drive.  Their property is land locked, requiring a city street to allow access to the property.

They are interested in further conversations with the school district about the possibility of a city access road across the District’s property adjacent to the soccer field.   The city is currently working on plans for new water pipelines in that area in order to provide water for new developments including the District property, and the airport. Arnie Pipkin is willing to host a water tower on land that he owns in the same vicinity. Water lines could then be installed when new roads are built to allow for development.

The Schell’s believe that this would be mutually beneficial to all parties given that a road will need to be built for a new school and the school will need an ample water supply.

Prior to making any decisions for easement or roads, the board would like some time to review possibilities and develop a future plan. The Schells are open to ideas regarding the access road and indicated that they would like to plan cooperatively with the district and city to maximize the potential for all parties.

 

SUPERINTENDENT REPORT

Barry provided an overview of his report prior to his presentation.

  • COVID Statistics

Barry shared information from the COVID-19 Dashboard.  He shared his gratitude for how well parents have cooperated with our nurses regarding contacting and reporting, sharing testing results, and keeping students home when quarantining is necessary.  Parents have also been vigilant about reporting when their children are demonstrating COVID-19 symptoms. There are several students and staff who are quarantine this week, and the nurses have done a great job with contact tracing.

It was asked if there are the same number of superintendents still engaged in the weekly conversations with the CDHD.  Barry said that all of the superintendents are still having weekly meetings and continue to receive updates from the CDHD.

 

Barry shared the calendar changes for the 2021-2022 & 2022-2023 school years.  Both the PSE and LCEA unions have looked at the calendars and approve of them. He highlighted two changes on this year’s calendar:

  1. Given that Veteran’s day falls on a Thursday, Friday the 12th will be a school holiday resulting in adding a day in June and;
  2. Monday, January 3rd will be a Professional Learning Day for staff – the school day will be added to June.

The board decided to table their decision on approving the calendars until there is a full board in attendance.

  • Summer Food Program

Thrive will be doing a Summer Food Program for families in the valley on Friday evenings starting June 18. More information will be published on the district website.

  • Facilities

Barry spoke to the board about the potential of reviving the low flat top building at 324 E Johnson Ave.  He met with the maintenance department to determine how to improve the aesthetics of the building, add and replace current windows to improve ventilation, upgrade the HVAC system using mini splits, and repair of the roof.

The maintenance team has done several large jobs in the district and there are enough skills in the maintenance department to update this building.  These updates and maintenance would prove to be less costly than removing the building and installing portables.  This project would result in buying the district more time to plan for a new pre-school site.

Barry will work with maintenance to provide a cost analysis of the project along with associated details.

There was an issue in the MS/HS building on Saturday morning.  The power went out overnight and burnt out several fans and parts.  The cost of repairs will probably between $75,000 – $100,000.

 

BUILDING/PROGRAM REPORTS

  • Afters Program – Rosey Burkhard

Rosey shared a presentation about what the Afters program has done for the Lake Chelan School District after school districts across the state were shut down in March 2020.

  • The team got together and helped MOE and CMS put together and distributed homework packets.
  • They helped food service pack and distribute meals.
  • In September MOE needed more help supervising pick up and drop off, so the Afters team stepped in again in various ways.
  • When Wednesdays were added back into school the Afters team helped fill learning time with ART and STEAM (Science, Technology, Engineering, Art, Mathematics) classes. Rosey and the administrators put together a new schedule for all of the classes.

One of the biggest bonuses of the program is the introduction of an Art Program that is taught to all of the MOE students. Students and staff are studying many artists and learning and working with all mediums.  The student art is displayed in the MOE building: Collaborative Van Gogh Sunflowers, Kandinsky Apples, Impressionists Cherry Blossoms, Folk Art Alligators, Claire West Owls, and Calder Painting and Collage.

The STEAM classes are also very popular.  The classes are hands-on, colorful, activity-based, and introduce science concepts to build on.  The presentation had examples of some of the classes: Earthquake Engineering, Gas Expansion “Rockets”, Balloon-Powered Cars, Mini Megaphones, Color Explosion in a Bottle, Hoop Gliders/Hoop Airplanes, and Color change pH.

There is a lot of research and development that has gone into the planning of these classes.  The team gets excited about creating classes and activities that the students will like. The most rewarding thing has been the ability to serve ALL students in the building with Art and STEAM classes.

Barry thanked Rosey and the Afters Team for their willingness to come in as volunteers and wanting to help wherever they can.  He also thanked them for creating and sharing activity-based learning.

Lynda asked if Rosey would be willing to share the monumental work of Afters with WSSDA by being a presenter at the Annual Conference in November.

The board is thankful to hear parents and students talk about the excitement of their ART and STEAM classes.

 

FINANCIAL REPORTS

Jeremy said that the state budget came out today and there is some good and bad news in it.  There are some interesting parts in the school funding formulas.

  • Enrollment – Jeremy Bonner

Jeremy shared the enrollment changes from the last few months.

  • Financial Reports

Jeremy went over all of the financial reports explaining the General Fund, Accounts Payables, Payroll, and the March 2021 Fund Budget Status.  These reports include one-year and three-year comparisons.

  • ESSER Funds Overview

Jeremy shared a presentation about what ESSER Funds are.  He explained the differences between ESSER I, II, & III.  There are both Federal and State regulations on how and where to spend the money. All ESSER funds may be used retroactively for eligible expenses incurred since March 13, 2020.

ESSER II & III require 10 percent of the district award to be retained by OSPI for use by the state.

The presentation shared allowable ESSER costs for many different programs and facilities.

Barry asked if ESSER funds can be used for school facility repairs and improvements to reduce risk of virus transmission, exposure to environmental health hazards, and to support student health needs. The answer is yes that the funds can be used on facilities to support a healthy environment for students and staff.

There are also prohibited uses of ESSER funds where the list is very small, such as they cannot be use for revenue loss.

 

BOARD POLICIES

Amy Eddy, Rachael Jacobus, Reece Bauer, and Sarah Clarke the MS/HS counseling team met recently and discussed this policy and procedure.  The social emotional work that is currently being done in the district is in this new policy.  The team said that they like the policy and it gave them some ideas of planning, training, and the Integrated Improvement Action Plan.

The Goat Room has been a great support for emotional and behavioral planning for staff and students.  So, the counselors and teachers are not doing as many restorative plans.

Recently there was a climate survey for all parents, students, and staff to complete online. The district is working with The Center for Educational Effectiveness on the data from the survey to make plans to incorporate in the Re-Visioning process.  Social Emotional wellness is a top focus across the district.

The Board thanked the counselors for their review and input on this important policy.

Ken moved and Lynda seconded a motion to approve BP 3112 & Procedure as presented; motion carried.

 

 ACTION ITEMS

Lynda moved and Ken seconded a motion to approve the Payables and Payroll as presented; motion carried.

Ken moved and Lynda seconded a motion to approve the personnel changes as presented; motion carried.

 

EXECUTIVE SESSION

  • To discuss the performance of a public employee with no action to be taken. RCW42.30.110

Jeff moved the board to executive session at 7:26pm for approximately 20 minutes to discuss the performance of a public employee with no action to be taken.

 

 ADJOURNMENT

Jeff Fehr reconvened the board to regular session and adjourned the meeting at 7:45pm.

_________________________________________              ____________________________________

Jeff Fehr, Board Chair                                                                                       Barry DePaoli, Superintendent

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