LCSD Board Minutes 6/28/2022
REGULAR BOARD MEETING
DATE: June 28, 2022
TIME: 6:00 PM
LOCATION: Hybrid Meeting (in-person at District Learning Center and online)
PRESENT: Barry DePaoli, Kim Thorpe, Jeff Fehr, Barb Polley, Erik Nelson, Stephanie Fuller, Brad Wilson, Brian Wood, Erin Morin, Todd Hausman, Bo Charlton, Scott Granger, Sarah Clarke, Jenann Ross, Tiffany Viall, Carrie Austin, Briceida Gonzalez, Jen Polley, Amber Corrigan, Melanie Froman, and Georgia Mashayekh
AGENDA ITEMS / PUBLIC COMMENTS
- Call to Order
Kim Thorpe called the meeting to order at 6:00pm.
- Approval of Agenda
Barry asked for the addition of an action item for Out of Endorsement Assignments.
Jeff moved and Erik second a motion to add this to the action items; motion carried.
- Approval of Minutes – June 14, 2022
Barb moved and Stephanie seconded a motion to approve the minutes from June 14, 2022; motion carried.
- Public Comments or Request on Non-agenda Items
There were no public comments.
DISTRICT INCLUSIONARY PRACTICE
- District Inclusionary Practice Video Draft Review – Sarah Clarke
Sarah shared a video that was made by staff members, administrators, and Board members about the LCSD Inclusionary Practices. Inclusionary practice in classrooms and schools includes learning opportunities for ALL.
This will be shared on the district website by the end of the week.
SCHOOL BUILDING ANNUAL PERFORMANCE REVIEW
- MOE – Erin Morin
Erin shared a presentation providing information about a plan to improve attendance rates, Kindergarten Readiness, Growth Summary featuring iReady assessments in Spring and Fall, Proficiency Summaries of iReady and SBA (Smarter Balanced Assessment) assessments, Behavior Summary, CEE (The Center for Educational Effectiveness) Surveys – Top/Bottom 5, Strategies for the bottom 5 concerns and discussed how UDL will help staff learn and grow together, more PTO and Parent meetings, celebrations, needs analysis.
Many families across the nation feel that attendance at the elementary level is not as important as attendance at MS/HS school. Many families don’t realize when students are missing 2-3 days a month and how that affects their learning. There are several resources available to help families learn about the importance of attendance.
Erin shared assessment results showing proficiency growth in students grades K-5.
CEE (Center for Educational Effectiveness) surveys are given annually to students, staff, and families with questions in many different areas. Erin shared the results of the survey at the top and the bottom for each of the categories. Then ideas to address the bottom 5 concerns for each group.
- CMS – Brian Wood
Brian shared a presentation including information on School Demographics, 2021-22 Attendance, Smarter Balance Assessment results, CMS course failures by subject and grade levels, CEE (The Center for Educational Effectiveness) Surveys – Top/Bottom 5, Strategies for the bottom 5 concerns, CEE Survey – Common Beliefs and Perceptions, Opportunities for improvement for student, staff, and family concerns, and areas most in need of development.
Students are relearning how to interact with each other in the hallways. The 2021-2022 was a typical school schedule with all students in the hallway during passing periods.
Accomplishments this year have been Opportunity Lunch time for students behind to catch up, student participation in athletics, and student growth on SBA.
- CHS – Brad Wilson
Brad and Scott gave a presentation that includes information on demographics, attendance numbers with action steps for next year, CTE (Career & Technical Education) pathway offerings, CTE growth in Full-Time Equivalent hours, class options, and CMS classes, HS class failures, SBA Achievement rates for 10th grade (meets graduation requirement), CEE Survey Responses from students, staff, and families, CEE Survey changes from last school year, staff and student social supports, opportunities for improvements, accomplishments, and areas needing development.
There will be some changes to get a free ASB card, students will need to complete a free and reduced lunch application.
Scott talked about the Community Engagement Board that meets monthly at the District Office. It is made up with a variety of staff members at different levels along with some community members who meet with parents and students. The discussion is how the district can help students with barriers that keep them from attending school and then work through those making an agreement to help students get to classes on time.
Scott has been flexible in getting as many students as possible in CTE classes with limited spaces.
Brad shared information about the CMS/CHS Counseling Website: https://sites.google.com/chelanschools.org/chelanmshscounselingwebsite/home
Student belonging is very important with students feeling that they are part of the school, have friends, and have trusted adults.
- Superintendent – Barry DePaoli
Barry shared a presentation about Surveys and Safety and Security Update.
Barry shared an annual list of surveys that are given out to students listing the titles, participants, and content summary. There was discussion about letting parents know about what time of day the students are taking each survey.
Barry, Brad, Bo, and the Sherriff’s office met to time to discuss SRO (School Resources Officer) options for the next school year. There is not enough time to get a full-time SRO for the 2022-2023 school year, but this gives Brad and the Sheriff’s office more time to plan for the 2023-2024 school year and beyond.
The Board discussed if there should be a full time District School Security Officer. Jeff requested a job description and minimum qualifications for a security officer in schools prior approving anything. The administrators would like to talk with families to see how they feel about security and what they want to see in the buildings with their kids.
The board felt that more input from the admin team, job descriptions from other schools, and families is needed prior to making any final decisions.
After looking at the list and schedule of annual student surveys, Kim asked if there is a District-wide plan in place for parents to opt-out of surveys? Barry said that usually this is done at each building with that principal, but will put together a process with building administrators prior to the 2022-2023 school year.
Following his report, Barry thanked the board for their commitment and dedication to education and reiterated that it has been a privilege to work with the board and serve the community as both a principal and as superintendent.
Kim and Jeff both thanked Barry for his leadership of the Lake Chelan School District, what he has done for students and families, and his collaboration with the Board of Directors. They wish him well in retirement.
- Enrollment and Financial Reports – Bo Charlton
Bo shared enrollment numbers and financial reports for May 2022. Enrollment is up by 13 students from April 2022. Bo answer questions from the Board.
Barry thanked Bo for working at LCSD as an intern this last year and how this will help as he transitions into full-time business manager.
- Comprehensive School Counseling Plan Approval
Barb moved and Jeff seconded a motion to approve the Comprehensive School Counseling Plan; motion carried.
- Administrative Contract Approval
Jeff moved and Erik seconded a motion to approve the Administrative Contract; motion carried.
It is very difficult for small districts to have enough staff to cover all of the classes that students need. So, the State allows qualified teachers to teach subjects out of their endorsements.
Jeff moved and Barb seconded a motion to approve the 2021-2022 Teachers out of Endorsement; motion carried.
Barry, Bo, and administrators answered questions from the board.
Erik moved and Barb seconded a motion to approve the Payables as Payroll as presented; motion carried.
Barry and Brad answered questions about the personnel changes.
Jeff moved and Erik seconded a motion to approve the Personnel changes as presented; motion carried.
- To discuss the performance of a public employee with no action to be taken
Kim moved the board to executive session at 8:44pm for approximately 30 minutes to discuss the performance of a public employee with no action to be taken. RCW42.30.110
Kim Thorpe reconvened the board to regular session and adjourned the meeting at 8:12 pm.
Kim Thorpe, Board Chair Barry DePaoli, Superintendent