Chelan Digital Academy
LCSD Board Minutes 7/26/2022
PUBLIC HEARING AND REGULAR BOARD MEETING
MINUTES
DATE: July 26, 2022
TIME: 6:00 PM
LOCATION: Hybrid Meeting (in-person at District Learning Center and online)
PRESENT: Brad Wilson, Kim Thorpe, Jeff Fehr, Barb Polley, Erik Nelson, Stephanie Fuller, Bo Charlton, Jenann Ross, Cheyenne Stocker, Dan Gilpin, Loren Stocker, Tammy Williams, Jody Petersen, Lindsay Wood, Lisa Gleasman, and Georgia Mashayekh
OPEN PUBLIC HEARING
- Call to order
Kim Thorpe called the public hearing to order at 6:02pm.
- 2022-23 F195 Summary
- 2022-23 F195 Budget
Bo Charlton gave a presentation on the District Budget with information on all of the funds and enrollment.
This covered a summary of the 2021-22 and projected 2022-23 budgets, revenues, and expenditures.
- Questions and Comments
Erik asked about the Transportation Fund and revenues on the General Fund.
Bo and Brad explained why the District builds the expenditures to cover emergencies and that they are not required to have a balanced budget. This allows for flexibility to cover unplanned expenditures without having to request a change to the budget from OSPI (Office of Superintendent of Public Instruction).
REGULAR BOARD MEETING
AGENDA ITEMS / PUBLIC COMMENTS
- Call to order
Kim closed the public hearing and opened the regular meeting at 6:20pm.
- Approval of Agenda
There were no changes to the agenda.
- Approval of Minutes – July 12, 2022
Barb moved and Jeff seconded a motion to approve the July 12, 2022 minutes as presented; motion carried.
- Public Comments or Request on Non-agenda Items
Cheyenne Stocker came to talk to the board about her support for more security in the school buildings. She feels that it is important that the school looks at extra security and that person should be able to carry a weapon on campus. She also feels that teachers with concealed weapons permits should be allowed to carry at school.
Loren Stocker and Dan Gilpin also came to the meeting an echoed their support for having more security in the schools.
BOARD POLICIES
1st Readings
- BP 1400 & Procedure – Meeting Conduct, Order of Business, and Quorum
This would have the ability to change meeting nights from Tuesday night to Monday night.
Kim asked for a list of activities for Monday nights. Brad will look at activities and holidays on Mondays throughout the year.
- BP 1420 & Procedure – Proposed Agenda and Consent Agenda
The board would like to use more of a consent agenda to approve action items, saving time at meetings.
Something new in Food Service this year is that LCSD qualifies to use CEP (Community Eligibility Provision). The district will distribute the Letter to Households and the Family Income Survey to all student households at the beginning the school year. The district needs families to complete the Family Income Survey as this allows for other benefits in the district.
If families complete the survey it will allow the schools and district to provide other services and waivers for students. ASB (Associated Student Body) and CEP are different programs that Brad and Bo are working on qualifications to get the ASB card and other fees waived. Qualification would be shown by using the F&R documents. There is no incentive to complete these forms for meals, but there are local benefits for students and families to complete.
SUPERINTENDENT REPORT
- Celebrations
The summer athletics are going strong with students practicing on several fields and working out in the weight room. Coaches, kids, and families are all working around summer schedules.
- Board Retreat – Discussion of Date and Time
Brad discussed some other dates for a board retreat with plans to meet for about 4 hours. They are trying to schedule around athletics and events. There was a decision of Thursday 9/22 Work session with no action at the meeting.
FINANCIAL REPORTS
- Enrollment and Financial Reports – Bo Charlton
End of the 2021-22 school year enrollment was 1256 students in grades K-12.
Bo explained all of the financial reports and answered any questions.
ACTION ITEMS
- District Security Officer
Brad shared that the Board has discussed if the school district should move forward in pursuing the option of posting a job for a District Security Officer. It would be a key component that the person hired would have demonstration of building relationships with students and staff. Kim discussed the budget balance of having a part-time SRO to having a full-time school district security officer. The District would need to review the benefits of having a security officer and SRO at the same time. Legal counsel suggests that a district not have teaching staff carry weapons.
Jeff moved and Stephanie seconded a motion to approve posting a position for a School Security and Safety Specialist for the 2022-23 school year; motion carried.
- Resolution 2022-02 – Adoption of 2022-23 Budget
Stephanie moved and Jeff seconded a motion to approve Resolution 2022-02 as presented; motion carried.
- Resolution 2022-03 – Appointment of District Claims Agent
- Resolution 2022-04 – Authorization of Facsimile Signature
- Resolution 2022-05 – Authorization of Warrant Signature
- Resolution 2022-06 – Authorization of Invest Funds
- Resolution 2022-07 – Designation of District Agent
- Resolution 2022-08 – Designation of Auditing Officers
- Resolution 2022-09 – School Construction Project Auth.
Stephanie moved and Barb seconded a motion to approve Resolutions 2022-03, 2022-04, 2022-05, 2022-06, 2022-07, 2022-08, and 2022-09 concerning the transition of Superintendent as presented; motion carried.
Erik moved and Barb seconded a motion to approve the 7-26-22 Payables as presented; motion carried.
Barb moved and Erik seconded a motion to approve the 7-26-22 Payroll as presented; motion carried.
Jeff moved and Stephanie seconded a motion to approve the personnel changes as presented; motion carried.
EXECUTIVE SESSION
- To discuss the qualifications of an applicant for public employment and/or review the performance of a public employee with no action to be taken. RCW42.30.110
Kim moved the Board to Executive Session at 7:05pm for approximately 30 minutes to discuss the qualifications of an applicant for public employment and/or review the performance of a public employee with no action to be taken.
ADJOURNMENT
Kim Thorpe reconvened the board to regular session and adjourned the meeting at 7:25 pm.
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Kim Thorpe, Board Chair Brad Wilson, Superintendent