LCSD Board Minutes 4/26/2022
REGULAR BOARD MEETING
DATE: April 26, 2022
TIME: 6:00 PM
LOCATION: Hybrid Meeting (in-person at District Learning Center and online)
PRESENT: Barry DePaoli, Jeff Fehr, Barb Polley, Erik Nelson, Stephanie Fuller, Stephanie Hawk, Garrett Williams, Todd Hausman, K.C. Knudson, Sarah Clarke, Bo Charlton, Jamie Mack, Melanie Froman, Erin Morin, Suzanne Taylor, Rosey Burkhard, Carolyn Burdick, Melissa Collins, Amber Corrigan, Andrea Menin, Briceida Gonzalez, Cari Schwader, Caroline Wells, Christine Dennis, Cindy Bertomeu, Danita Breeze, Jill Deal, Eduardo Viveros Gomez, Laura Clinton, Jayme Berg, Jennifer Polley, Jody Petersen, Lindsay Wood, Lisa Gleasman, Nesha Bremmeyer, Rosemary Moller, Tammy Williams, Terry Sanders, and Georgia Mashayekh
AGENDA ITEMS / PUBLIC COMMENTS
- Call to Order
Jeff Fehr called the meeting to order at 6:00pm.
- Approval of Agenda
Barry requested to add the approval of Capital Projects 2022.
Erik moved and Barb seconded a motion to approve the change to the agenda; motion carried.
- Approval of Minutes – April 12, 2022
Barb moved and Erik seconded a motion to approve the minutes as presented; motion carried.
- Public Comments or Request on Non-agenda Items
Stephanie Hawk, a parent and community member came to address the board on a variety of subjects. She touched on fundraising within the district, the number of books in a classroom, the number of suicides in Chelan County and the need for more community support. The Board listened to her concerns and thanked her for coming in.
- MOE Leadership – Jamie Mack
Jamie introduced some of the MOE Leadership Team. These 4th and 5th graders meet 1 day a week for 20 minutes during their lunch time. To be part of this leadership team the students need to complete an application explaining why they want to be part of the team. Several students requested to create this team so they could do several different projects throughout the school year and make their school a better place.
The students introduced themselves and shared reasons that they wanted to create or join this team, such as wanting to gain leadership skills, make MOE a better place, and solve problems in their school.
Jamie explained that Leadership is not about being the best, it is making everyone better. They do motivational notes, expectation videos, a food drive, character trait posters, spirit weeks, a read-a-thon, First Responder lunch, filling the Kindness Rock Garden, end of year assembly, and other activities that promote kindness and caring at MOE.
Barry thanked the students for being involved and wanting to make MOE a better place for all students.
The students said that the First Responder lunch was a favorite event this year.
- Vaping Litigation Overview – Garrett Williams (Stevens/Clay)
Garrett Williams (Stevens / Clay) came to share information with the School Board about a litigation on vaping in a Mass Action Lawsuit against Juul. Stevens Clay has been working with school districts across the state to get them involved in this Mass Action Lawsuit.
Juul should be held accountable for the public nuisance they have done through marketing and sales outside of the rules surrounding tobacco use. They should be held accountable for costs to school districts to fight the use of vaping on campuses. A Juul pod has the same amount of nicotine equal to two packs of cigarettes.
For school districts to join the Mass Action Lawsuit there are a couple of engagement letters and a court order document to be completed. School Districts have until the end of the school year with a trial scheduled in November. There is no cash outlay for any of the school districts. The Frantz Law group takes a contingency fee of 20%. The district would get 80% of the settlement fees to be used for education and health for students.
According to the State Healthy Youth Survey 37% of WA state students have used vaping devices in the last 30 days. At CHS there was a large jump in students vaping in 2019 and Brad would like to check data from this year to compare. The 2018 Healthy Youth Survey was 25% at CHS. There has also been an uptick the number of students using tobacco or vaping products in the middle school. In 2019 MOE had some issues with students vaping in the building.
Stevens Clay is the District’s legal council and Barry requested a presentation to the School Board after receiving a law alert from their office.
- Afters – Suzanne Taylor
Afters has been a part of Lake Chelan SD for over 30 years. This year, the after school was modified and re-set to accommodate the needs of students and due to COVID 19. Afters now offers programs during the school day with STEAM classes for all students at MOE.
CMS is offering Meet Me in the Middle to give students a choice of learning environments to recover learning loss. This has been a great support to help students with their schoolwork during the school day.
Suzanne gave the Board the results of student and staff surveys about Afters support in March 2022. Based on the survey results – the majority of students love the classes, and many want to see more! She offered different options for the 2022-2023 school year. The teacher survey states that they would like a hybrid model of support during the day and after school.
Suz thanked the Afters team: MOE Art – Jill Deal & Eddie Gomez, MOE -STEM – Christine Dennis, Jody Petersen, & Cari Schwader, CMS Meet Me in the Middle/Homework Help – Brittney Serafini & Caroline Wells.
Barry reminded everyone what the Afters team did to support the kids and District during the pandemic and what they have done this year to reinvent themselves to meet the needs of ALL students this year. Barry is working with Bo and Suz on a design and budget for the Afters program next year.
- Food Service: HB 1878 – Rosey Burkhard
Rosey shared a presentation with information on HB 1878 that will allow the district to serve free meals without completing Free and Reduced Applications. The District is instructed by Law to participate in this program.
District calculations of identified students among all LCSD schools is 52%. The state says that districts with more than 40% identified students qualify. Rosey will move forward with applying for this program.
With this program All students will get free meals for 4 years. Food Service would no longer collect any Free & Reduced Meal Applications. Collection and processing of these forms is a very labor-intensive annual project. There are some significant impacts for the districts in not collecting these forms, as many departments depend on information from the F&R forms for grants and scholarships.
All districts across the nation have been serving free meals since March 2020 and with the lack of applications it will be hard in recouping old meal debt balances from prior to March 2020. At this time there is $16, 900 in negative balance of LCSD enrolled students and $12, 403 for inactive students
K.C. talked about the some of the different ways to pay for education. HB 1668 mandates school districts to waive ASB Funds. Focus groups were interviewed at the MS/HS and many of the students talked about being hungry and wanted to know if they can get two meals. At both cafeterias there are SHARE tables with prepackaged foods where students can place food they are not eating, and hungry kids can pick up.
Bo will be meeting with other business managers to see what the concerns and conversations are around HB 1878. This HB will be ever changing, and they are cautious about how the district will move with it.
- Superintendent – Barry DePaoli
Barry shared information about a Capital Projects list for 2022. He would like an approval to be able initiate many of these projects this summer.
There was question about the need for a second restroom at the transportation barn. When all of the drivers come in before starting the day there is a greater need for two bathrooms.
There were questions about the costs of some of the projects. Barry and Bo explained that with all of the contractors busy in the valley it is very hard to find people to do smaller remodeling jobs and there are more price increases at this time due to product, delivery, and labor shortages.
Barry and Bo shared the current Capital Project balance, expense forecast, and the amount that the account would be rebuilt in the next few months through lease payments. Not all of these projects will be done at once.
Rosey stated that there is a deficit in field maintenance equipment to take care of the 30 acres of fields. She is working with field experts to find equipment that will supplement what the District already has to maintain all of the fields. They may be key technology pieces to attach to the lawnmowers for the teams to work more efficiently.
The Board thinks that it is important to take care of the facilities for the District and the community.
- Enrollment and Financial Reports – Bo Charlton
Bo talked about the current audits.
LCSD has only one program this year that meets a Federal threshold and that has been Food Service.
Next year will the accountability audit which will be a larger scope audit. That comes every 3 years.
Bo shared a presentation with enrollment numbers and financial reports.
We are 58% through the fiscal year. The Minimum Fund Balance that was approved at the last meeting doesn’t show up in this report yet. It should be in the next report in two weeks. The District has no outstanding debt.
POLICY & PROCEDURE REVIEWS
- BP 5400 Personnel Leaves
- BP 5401 Sick Leave
- BP 5409 Unpaid Holidays for Reason of Faith or Conscience Personnel – (NEW)
Erik moved and Barb seconded a motion to approve BP 5400, 5401, and 5409 as presented; motion carried.
- BP 5410 Holidays
The board wants to take this policy for a 3rd reading.
- BP 6022 Minimum Fund Balance
Erik moved and Stephanie seconded a motion to approve BP 6022 as presented; motion carried.
- Vaping Litigation
Barb moved and Erik approved a motion for the District to move forward in joining the Mass Action Lawsuit against Juul; motion carried.
Erik moved and Barb seconded a motion to approve the Payables as presented; motion carried.
Barb moved and Stephanie seconded a motion to approve the Payroll as presented; motion carried.
Barry answered any questions about the Personnel changes.
Erik moved and Stephanie seconded a motion to approve the Personnel changes as presented; motion carried.
Barb moved to approve Capital Projects as presented tonight.
There was discussion about adjustments to the needs for the fields. The Board would like more information on the maintenance equipment needs. They would like to hold off on approving the $75,000 for two lawnmowers.
Erik moved and Stephanie seconded a motion to accept the 2022 Capital Projects list with the exclusion of the two lawnmowers; motion carried.
- To discuss the performance of a public employee with no action to be taken. RCW42.30.110
Jeff moved the Board to executive session at 8:11 pm for approximately 30 minutes to discuss the performance of a public employee with no action to be taken.
Jeff Fehr reconvened the board to regular session and adjourned the meeting at 8:40 pm.
Jeff Fehr, Board Vice-Chair Barry DePaoli, Superintendent