LCSD Board Minutes 01/28/2020

REGULAR BOARD MEETING

MINUTES

DATE: January 28, 2020

TIME: 6:00 PM

LOCATION: District Learning Center

PRESENT: Barry DePaoli, Jeff Fehr, Lynda Foster, Ken Brunner, Agustin Benegas-Garcia, Kim Thorpe, Scott Renick, Jose Mendoza, Jeff Barker, Todd Hausman, Amber Corrigan, Dia Galvan, Erik Petersen, Brad Wilson, Frank Phelps, Steve Burdick, and Georgia Mashayekh

 

AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS

  • Call to Order

Jeff Fehr called the meeting to order at 6:00pm.

  • Approval of Agenda

There were no changes to the agenda.

Ken moved and Lynda seconded a motion to approve the minutes as presented, motion carried.

  • Public Comments or Request on Non-agenda Items

There were no public comments.

 

INFORMATIONAL / DISCUSSION ITEMS

Mr. Burdick led a comprehensive process in researching new Band uniforms. He sought input over several months from staff, students, parents, and community members.  His goal was to find a timeless uniform that would last many years.  The company Steve is working with is providing a sample this week and will come to CHS to do some measurements.  The plan is to purchase 90 uniforms (with a 15 uniform cushion). He is also working with shoe companies that can provide service to shoes they sell.

After looking at a uniform tomorrow, the band committee will give their final approval to order.

The board will determine approval for new band uniforms as part of the action items later in the agenda.

The cooling tower on the top of MOE stopped working last week.  Mr. Mendoza is seeking quotes to replace the tower.  His timeline is to have the tower installed in 8-10 weeks.  At this time the building is running on emergency heat, but the cooling system will need to be replaced to have cooling capabilities by late spring.

The district replaced a similar tower at the HS two years ago. The new tower will be funded by the district’s capital project fund.

Mr. Mendoza is in the process of auditing all heating and cooling systems throughout the district and will bring a replacement timeline for the rest of the cooling towers to the board for review.

Ridgeview Elementary Site Visit (Yakima)

Barry thanked Erin for setting up a site visit for a district team to visit Ridgeview Elementary.  The purpose of the visit is to observe their calm room used for behavioral interventions.

Barry went over some of the updates to the Board meeting calendar including a joint Board meeting with Manson School District and Thrive.  He informed the board that school principals will be sharing school improvement plans with the board in late spring and the annual performance review will focus on school climate and culture based on the Center for Educational Effectiveness Survey.

 

BUILDING REPORTS / DEPARTMENT SUMMARIES

  • Technology – Frank Phelps

Frank reviewed the district’s technology goals that were set at our last community visioning forum in 2016.  The district has accomplished the major goal of each student having a chromebook (1-1).  Frank explained that the Technology Committee has determined that the Google world is a better online platform for sharing, teaching, and interaction for the district.   Overall, the Google platform is more user friendly for elementary and middle school, as it gives a single login password for all the tools.

The goal is to move the district from the Microsoft platform to the Gmail platform. Both products do the same thing but work differently. Frank has proposed that we start the changeover in May to allow time to move information from the chelanschools.org email over to Gmail.  According to the NCESD they recommend making the changeover during the summer when staff are not working in the district.

Frank talked about the balance of the change-over for all the people of the district.

Todd updated the Board on what has been going on in Preschool this year.  There are now 5 sections of students that are served each week. His presentation covered enrollment, staffing, professional development, strengths, and challenges.  There are significant numbers of Special Education students in the preschool this year.

The staffing changes has been a benefit to servicing and collecting data on Special Education students.

After looking at some data and discussion with Nancy Spurgeon from NCESD, the LCSD Child Find (April 20 & 21) will have more robust evaluation of the students.

Todd is working on involving the Preschool in more MOE activities during the day and for families after school.  Todd also mentioned that the facilities limit the pre-school and need to be a priority for the district.

Barry thanked Todd for all of his work with the preschool this year!

  • Migrant – Dia Galvan

Dia is the Migrant Education Director and she shared a presentation with the board as an overview. The presentation answered key questions like “Who is considered a Migrant student?” She went over important vocabulary, current numbers of students being served in the MEP, graduation rate, academic programs offered outside of the school district, summer academies, Spring college trip for students and for families, OSPI requirements for Migrant PAC, and an upcoming speaker on 2/5/20.

Dia explained the student’s graduation data and why it doesn’t paint the full picture of out students. In the past, the night school students were here on H2 visas, so they would leave when their visa was up and show up in the data as dropouts.  Students who don’t attend HS for four years or drop out early for various reasons are not counted.

  • There is a special guest speaking at the next Migrant PAC meeting on Feb. 5th.
  • The last Migrant PAC meeting in April will be on 4/15 at the MS/HS. HS seniors will get a certificate for completing the Migrant Education Program that the students can use in their senior presentations.

 

SUPERINTENDENT REPORT

  • Barry DePaoli

Barry shared a presentation explaining his work with the district leadership team including: a data snapshot of school performance, state comparison data from all of the schools, and an educational opportunity summary.  This work has led to  district aim including primary drivers and changing ideas.  This “aim” will serve to guide the district in the years ahead.

Barry explained the LCSD Educational Opportunity Summary covering academic gaps in academics and district programs. He shared a district aim focusing on racial inequities with the primary drivers being instruction and school culture.  Change ideas from these drivers include: engagement/differentiation, academic rigor, formative assessment, behavioral systems, social emotional learning, and staff belief system.

From the standpoint of school culture – if students don’t feel valued in school, they are not going to be ready to learn.

 

FINANCIAL REPORTS

Scott Renick shared the financial reports and answered questions from the Board.

Scott talked about the district budget with the drop in FTE (Full Time Equivalency) numbers.

 

POLICY/PROCEDURE UPDATES

Barry and the Board read through and discussed wording in the Procedure.  This has been reviewed by the district legal council and the Board is working their way through it to make sure it works for all schools in the district.

 

ACTION ITEMS

Scott answered questions for the board.

Ken moved and Lynda seconded a motion to approve Payables and Payroll as presented; motion carried.

Lynda moved and Kim seconded a motion to approve the Personnel changes as presented; motion carried.

Ken moved and Lynda seconded a motion to approve the Option 1 Cooling Tower Replacement bid proposal with M&J Heating; motion carried.

Lynda moved and Kim seconded a motion for approval for the CHS Band to move forward with the bid proposal for new band uniforms; motion carried.

 

EXECUTIVE SESSION

  • To discuss the performance of an employee with no action to be taken. RCW42.30.110

Jeff moved the Board to executive session at 8:20pm for approximately 10 minutes to discuss the performance of a public employee with no action to be taken.

 

ADJOURNMENT

Jeff Fehr reconvened the board to regular session and adjourned the meeting at 8:30pm.

 

 

____________________________________                     ____________________________________

Jeff Fehr, Board Chair                                                                                Barry DePaoli, Superintendent

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