LCSD Board Minutes 05/11/2021
REGULAR BOARD MEETING
DATE: May 11, 2021
TIME: 6:00 PM
LOCATION: Hybrid meeting (in-person at District Learning Center and online)
PRESENT: Barry DePaoli, Jeff Fehr, Lynda Foster, Kim Thorpe, Barb Polley, Todd Hausman, K.C. Knudson, Steve Burdick, Erik Peterson, Scott Granger, Brad Wilson, Mike Skagen, Sarah Clarke, Jody Petersen, Cailey Couch, Brian Wood, Jennifer Polley, Cole Soreano, Brook Sanders, Carrie Austin, Jess Poland, Jose Mendoza, Andrea Pearl, Bob Soost, and Georgia Mashayekh
AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS
- Call to Order
Jeff Fehr called the meeting to order at 6:00pm
- Approval of Agenda
Barry requested to remove the MOE presentation from the agenda.
Lynda moved and Kim seconded a motion to amend the agenda as requested; motion carried.
- Swearing in of appointed Board Member
Barry introduced Barb Polley and lead the Oath of Office with her for her appointment to serve a School Board Director for District 2. Barb completed her Oath of Office and signed the Certificate of Appointment.
- Approval of Minutes – April 27, 2021
Kim moved and Lynda seconded a motion to approve the minutes as presented; motion approved.
- Public Comments or Request on Non-agenda Items
There were no public comments.
Barry shared his presentation that covered several subjects:
- Certificated Staff Appreciation Week 5/3-5/7
Barry shared pictures of some of the teachers “in action” during teacher appreciation week.
He expressed his gratitude for our teachers and how flexible they have been navigating the many COVID-19 mitigations and schedule changes!
The regional superintendents voted to nominate all of the school nurses for the Friend of Children Award. Barry thanked the nurses for all of their work through the year.
- Flat Top Overview
Barry shared information about what it would cost to upgrade the flat top building at 324 E Johnson. He shared a cost analysis comparing a contractor bid to the cost if the District maintenance team completed the work.
The heating/cooling/ventilation work would be done by a local heating and cooling company who maintains all HVAC throughout the district.
The roof replacement is a large part of the update and there is a contractor available in the next few weeks.
With the upgrades, there would be another 5 years of use for the building. This space will likely be needed as all students come back to school in the fall.
Should our maintenance department take on some of this project, they may have to prioritize other annual projects scheduled for this summer.
Barry also shared a capital projects list showing district projects that can be done this summer.
- COVID-19 (Vaccinations)
The Pfizer vaccine has been approved for students ages 12-18 starting May 10, 2021. Barry is working with CDCH (Chelan-Douglas Health District) and Ray Eickmeyer (Lake Chelan Health) to come into the MS/HS for a vaccination opportunity for students and parents. This is happening across the region and Barry has been in close contact with Dr. Butler and regional superintendents. A letter and information will be going out to families this week.
It was brought up that the 2nd dosing opportunity of this clinic would be on June 10th, the day before graduation. Barry said that the choices given to the district were June 10 or 11 and he chose the 10th to stay away from graduation day.
Barry shared the district dashboard from 5/11/2021. Chelan is a hotspot in the county with more transmissions in the past two weeks.
- Chelan School of Innovation – Erik Peterson
- Enrollment is about 39 students with plans for 17 students to graduate this year.
- Students were involved in the virtual Earth Day Chelan 2021 with planning, information and t-shirts.
- Art Club is going well with many students involved. The president, Maeve Earley, starting a YouTube channel
- The tower garden is growing with lots of students involved and inspiring several students with other horticulture projects
- Rachael Jacobus, District counselor, comes to CSI bi-weekly to lead mindful learning session to help students with self-awareness and calming skills.
- Celebrations: fundraiser for American Heart Association, partnership with the HCDA to make sidewalk art for teen suicide prevention, and preparing for exhibitions
- Planning: some revisions to remote offering, new curriculum for SEL support, and researching more options for interest-based learning
- Music Program – Steve Burdick
Steve shared a presentation with pictures and information about what MS/HS Band looked like this school year and explained future plans.
All band classes were forced to be online until February 2021. When classes started, the students have been using the spectator area of the PAC. He shared pictures of what the band looks like during practices in the PAC.
Band has looked very different from the other classes in the buildings as it is considered a high-risk class because of the wind instruments. This has posed challenges for band directors around the world.
After collecting personal recordings of the individual band members, Steve has spent many hours layering the recordings together to create a full band performance. There has been a greater virtual reach for students to be able to share their performances with family across the nation. Link to March 31, 2021 performances: https://www.youtube.com/watch?v=domGvTqZ7w4&list=RDdomGvTqZ7w4&start_radio=1&rv=domGvTqZ7w4&t=8
Disney Land and Disney World have cancelled all group trips for a few more years, so any further trip plans are on hold.
MOE and CMS students have a generational loss for their band starting opportunities. Steve explained what the challenges have been for students in 5th and 6th grades. He also explained future challenges as students head to high school. Many students have dropped out of the music programs with the COVID-19 distancing challenges.
There was a question if 6th grade band would be an elective or a requirement. A letter is going out to 5th grade students to see how many students will be interested in joining band in 6th grade in the 2021-2022 school year.
Barry asked about how a band concert comes together with separate videos. There is free software for teachers to use to put the videos together and it takes about 200 hours to complete 2 pieces of music. This has been a growing and learning year for music teachers across the nation.
Barry and the Board thanked Steve for being so flexible and continuing to find the best way to deliver his program.
- Teaching & Learning – K.C. Knudson
- There is some required testing for multilingual learners this spring and the district is about 90 percent done.
- The Highly Capable program eligibility window is open now and there is more research into the equity of this.
- KC is reviewing new online curriculum for the district and feels that there are several families that would like to stay online. With this research there is the possibility for use of a demo option for parents and students to try. The vendor that is being reviewed has state certified teachers being paid by the vendor to teach at many different levels. It may be a cost neutral situation with a sharing of the students costs with the vendor.
K.C. shared a presentation on the Academic and Student Well-being Recovery Plan for reimbursement of ESSER funds. The district needs to submit the plan by June 1st. The team has gotten together and started Phase 1 out of 3 phases and will meet again on May 25th at which time they will bring a plan to the board for approval.
Many of the elements and requirements for the plan are things that the district is already moving towards. There are key questions driving the development of the recovery plan that include Diagnosis, Building, Partnerships, and Monitoring. The Equity Analysis Tool is required by Federal and State laws.
- Bus Purchases – Tammy Williams / Jeremy Bonner
Jeremy told the board that the district would have the need and dollars to purchase 2 buses this year. One is a route bus and one is a trip bus. The district usually purchases 1 or 2 buses each year to keep a current fleet with current pricing between $143,000 to $160,000.
Trip busses should be equipped with an external heater to start up the bus and get it warm in the winter prior to kids getting in. These busses are stored outside and also need drop down chains.
- BP 6700 & Procedure – Nutrition, Health, & Physical Fitness and Check-out Form
- BP 3520 & Procedure – Student Fees, Fines, Charges
Barry talked about changes to these procedures with another form of communication with parents at the end of the school year, along with the WSSDA suggested updates.
The board would like to review and discuss this further. They will hold until the next meeting.
Barry shared the changes to the calendars and conversations with staff and administrations.
Someone in the district has asked about early release Wednesdays like other districts and asked if it more beneficial to have a ½ day learning for staff over the 1 hour and 20 minutes weekly. Barry explained that a regular Early Release doesn’t work well in the District as many of the staff are coaches and they would not be available for staff learning.
The board feels that the Monday time is valuable, and the district has been using late start Mondays for professional development for over 10 years. This is an important time for learning and collaboration.
Kim moved and Lynda seconded to approve to approve the calendars as presented; motion carried.
Brad was at the meeting to explain the waiver and say that CHS is not planning on using this waiver but wants to have it approved if there is a student who may need it.
Lynda moved and Kim seconded a motion to approve the waiver as presented; motion carried.
Lynda moved and Kim seconded a motion to approve the WIAA Resolution and Annual Membership; motion carried.
Jeremy and Brad answered questions about payables.
Kim moved and Barb seconded a motion to approve the Payables as presented; motion carried.
Barry answered questions about the personnel changes.
Lynda moved and Kim seconded a motion to approve the personnel changes as presented; motion carried.
- To discuss the performance of a public employee with no action to be taken. RCW42.30.110
Jeff move the board to executive session at 7:26pm for approximately 20 minutes to discuss the performance of a public employee with no action to be taken.
Jeff Fehr reconvened to the regular session and adjourned the meeting at 7:45pm.
Jeff Fehr, Board Chair Barry DePaoli, Superintendent