LCSD Board Minutes 05/26/2020

REGULAR BOARD MEETING

MINUTES

DATE: May 26, 2020

TIME: 6:00 PM                                                   

LOCATION: Online meeting

Present:  Barry DePaoli, Jeff Fehr, Lynda Foster, Ken Brunner, Agustin Benegas-Garcia, Kim Thorpe, Brad Wilson, Scott Granger, Brian Wood, Rob Rainville, Heidi Busk, Sarah Clarke, Erin Morin, Todd Hausman, Erik Peterson, Trisha Schock, Camisha Hughbanks, Heidi Summers, Dennis Rahm, Richard Uhlhorn, Rafael Gamez, Amber Corrigan, Erika Scroggie, Melanie Froman, Bob Soost, Jennifer Polley, Bruce Todd, Mark Ward, Laura Clinton, Leonor Ramirez, Andrea Menin, Rebecca Benson, Jason Morin, and Georgia Mashayekh

                                                                                                                              

 AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS

  • Call to Order

Jeff Fehr called the meeting to order at 6:00pm.

  • Approval of Agenda

There were no changes to the agenda.

Ken moved and Lynda seconded a motion to approve the minutes as presented; motion carried.

  • Public Comments or Request on Non-agenda Items

There were no public comments.

 

FINANCIAL REPORTS (Trisha Schock NCESD)

Trisha shared some new styles of financial reports than what the board has seen in the past. Several of the reports are for analytical data.  Trisha answered all questions from the board and was impressed with the overall financial health of the district.

The enrollment numbers are the same from March 2020 due to the COVID19 school closure.

 

SUPERINTENDENT REPORT

Barry shared the 2019-2020 Emergency School Closure Waiver Application requested by the Office of the Superintendent of Public Instruction (OSPI) as a preview to the Continuous Learning Plan as the two are connected.  The Board approved the School Closure Waiver at a previous meeting

Barry and Heidi covered what the criteria are for the State Continuous Learning Plan.  There are several sections covering: Educational Engagement, Process for Identifying Key Learning Standards, Grading Guidance, School-based System of Collecting Student Engagement Information, Special Populations, School Year Calendar, and additional documents.

Barry thanked Heidi and Sarah for all of their work on this document.

Sarah Clarke explained what kind of services and tiers of service are being provided for Special Needs students.  There are lots of services being provided online.

Part of the requirement of the Continuous Learning Plan involved an updated calendar.

Barry shared information about the district work group and their ideas to reopen schools in the fall.  As we think about re-opening our schools there will be an enhanced focus on social emotional learning for both staff and students.  Staff and families are concerned as to what reopening schools will look like.

The work group will begin by collecting information from staff, students and parents on what’s working, what’s not working and what we can do to improve our Distance Learning Model.  Barry shared that he is part of a state work group that is currently studying  models from around the nation and throughout the world.  There is great concern that we may encounter a second wave late this fall or in early winter.

The work that WA State has done on social distancing this spring has worked to keep the spread of COVID19 and deaths down across the state.  The re-opening considerations that the district is discussing are: what has been learned by staff, importance of systems, and the need for multiple models for re-opening.

There will be more guidance from OSPI in the ensuing weeks.  Superintendents around the state are researching how other countries are meeting the needs of their students during the Pandemic.  Barry wants to stay ahead of the guidance with research and discussion with the district team.  He will be meeting with the state and the local work groups on a weekly basis. Barry plans on having parents, students and staff participate in work groups.

 

BUILDING UPDATES

  • Morgen Owings Elementary – Erin Morin

Erin explained how local districts have different practices in making new student class lists each year.  A letter and form have been shared with MOE families regarding teacher requests for next year. With this information from the parents and teachers Erin and Todd will be using a software program called Class Creator to build classrooms.  Input about student needs is used to sort the students into balanced classes.  After inputting the information online, the software sorts students into classes, and the principals will then review the classes to make sure that they fit well.  Adjustments will be made if necessary.

Erin shared some of information about engagement counts that includes student involvement in Zoom classes, work online or on paper, and additional contacts.  Across the state there is about 30% engagement of students with their teachers and schools.  Teachers continue to work hard to make contact the students and families via phone and email.

Erin thanked Rosey Burkhard and the Afters team for copying work and making packets to be passed out to students at the Lunch Drop Sites.  Many families struggle with online capabilities and printers, so teachers are being creative in how to have students get their work in.  Teachers have been amazing to get the LCSD engagement levels above the state averages.

At this time there are only 35 kindergartners registered for the 2020-2021 school year. Ale and Damaris are working hard for outreach to get students enrolled.  There are about 25 to 30 students coming from the Preschool. Due to the uncertainty of re-opening schools and when this may happen, Kinder Camp has been cancelled for this year. Erin is working with teachers to create an informational video to share with parents.  There may be a rolling start for Kindergarten in the new year.

  • Chelan Middle School – Brian Wood

Brian said that many MS students have not connected through Zoom meetings.  His teachers have found that students are more engaged if they are given choices about the assignments that they turn in.  Many students struggle with organization and time management to get work in while some are more engaged with remote learning than they were in the classroom.  Staff are struggling with not being able to see the students in person.

The MS is planning to have a Drive-Thru pick up of 8th Grade certificates on June 18th, between 10:30am – 12:30pm.  This is scheduled to accommodate families coming to town for lunch pickup.  The WEB and 6th grade teams are creating videos to welcome 6th grade students to familiarize themselves with the teachers and the building.  They will also hold a Zoom meeting for a question and answer session sometime in June.

  • High School Graduation 2020

Brad shared what may be happening to have a plan for 2020 graduates to get their diplomas. The local health district has been very clear about the public-school districts following state guidelines around public gatherings.

 

ACTION ITEMS

Ken moved and Kim seconded a motion to approve Payables and Payroll as presented; motion carried.

Ken moved and Lynda seconded a motion to approve the 2020 WIAA Renewal; motion carried.

Agustin moved and Lynda seconded a motion to approve Continuous Learning and the amended school calendar for the 2019-2020 school year; motion carried.

Rob Rainville talked about the Basketball interviews and why they chose Nickolas Longmire as the Girls’ Head BB Coach.  Barry and Rob answered questions about the personnel changes.

Lynda moved and Agustin seconded a motion to approve the personnel changes as presented; motion carried.

 

EXECUTIVE SESSION

  • To discuss the performance of a public employee with no action to be taken. RCW42.30.110

Jeff moved the board to Executive Session at 7:15pm for approximately 20 minutes to discuss the performance of a public employee with no action to be taken.

 

 ADJOURNMENT

Jeff Fehr reconvened the board to the regular board meeting and adjourned the meeting at 7:34pm.

____________________________________                             ________________________________________

Jeff Fehr, Board Chair                                                                                         Barry DePaoli, Superintendent

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