LCSD Board Minutes 06/30/2020
REGULAR BOARD MEETING
DATE: June 30, 2020
TIME: 6:00 PM
LOCATION: Online meeting
PRESENT: Barry DePaoli, Jeff Fehr, Lynda Foster, Ken Brunner, Agustin Benegas-Garcia, Kim Thorpe, Trisha Schock, Brad Wilson, Brian Wood, Scott Granger, Erik Peterson, Erin Morin, Todd Hausman, Scott Paine, Melanie Froman, Jennifer Polley, Amber Corrigan, Laura Clinton, Carrie Austin, Camisha Hughbanks, Erika Scroggie, Rosey Burkhard, Carolyn Burdick, Katherine D’Orazio, Alicia Lopez, Richard Uhlhorn, and Georgia Mashayekh
AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS
- Call to Order
Jeff Fehr called the meeting to order at 6:00pm.
- Approval of Agenda
There were no changes to the agenda.
- Approval of Minutes – June 9, 2020
Kim moved and Ken seconded a motion to approve the minutes as presented; motion carried.
- Public Comments or Request on Non-agenda Items
There were no comments.
FINANCIAL REPORTS (Trisha Schock NCESD)
Trisha Schock went over all of the financial reports and answered questions from the board.
Jeff asked if the State will be changing the funding for districts next year. Trisha said that she thinks that they will be stabilizing the budget and Barry talked about putting funds aside for emergency funding.
Barry thanked Trisha and Jason at the NCESD for helping the district in Scott Renick’s absence.
Barry introduced Scott Paine, District Athletic Director.
- Athletics – Scott Paine
Scott shared two documents that he has prepared for the district: Reopening Athletics and Return to Play Guidelines. He plans on will keeping in close contact with WIAA. He would like to start programs up as soon and as safely as possible. He is willing to adapt and change the documents as needed. Barry thanked Scott for being willing to do this work in the two different counties that he is working in right now during his transition.
- Reopening – Rosey Burkhard
Barry thanked Rosey for coordinating the health and safety operational procedures for the district for operations side of the school district. Rosey provided an overview of information coming in from all State and Federal entities for the health and safety of staff and students. She is working in coordination with Transportation, Health, Food Service, Maintenance, Administrators, Athletics, and Facilities Use to creating Standard Operating Procedure Manuals for each building. The first one that she has worked on is for facilities use of the gyms in the case of emergency for the Fire Department. She shared this SOP template with the board.
Documenting needs are laid out by OSPI guidelines. The SOP template is the same for each department, explaining what each standard day will look like. Documentation for each department includes 7 areas of concern: Name of Procedure, Purpose, References, Supplies and Equipment, Procedure, Troubleshooting, and Distribution.
A report will need to be submitted to OSPI 2 weeks prior to school starting. Some of the work will need to go to the DOH for approval. Six feet is still the recommended distance between students and staff as they move around the buildings.
Rosey answered some of the questions asked by the school board. Rosey thanked Orondo SD for sharing their work that pertaining to their 20-21 start up plan.
- Re-Opening Schools Update
Barry talked about some of the OSPI guidelines for school districts. These include temperature checks, masks/shields, record keeping, equipment, prioritizing services for equity, child-care, and transportation. If someone has a temperature and is suspect of being sick with at school, there are guidelines to deal with this. Families will need to contact the district if anyone in their family has been diagnosed with COVID19.
There has been some funding through the CARES Act. Barry shared information on ESSER FUND DETAILS, Capital Projects List, and 2020 Central Office Re-alignment.
There are several projects that will need to be added this summer to reopen in the fall with COVID 19 and ADA compliance. Barry would like to revisit the needs of the flat-top building and would like to look at taking the building down as he feels the putting money into the building is not worth it. There are no plans to use the building in the 2020-2021 school year. The computer lab has been moved back into the MOE building. The board would like to have another community conversation about the long-term solution for the property on the corner of Johnson and Bradley. Rosey suggested the use of the building for Afters programming and/or health separations as needed. Barry will organize a community engagement process to in developing a short and long term facility plans. At this time the Flat-Top will remain on campus until the facility plan is developed.
There was discussion about the maintenance team building walls in the MS/HS classrooms to cut costs. The Board also reviewed the MS/HS bleacher upgrades. Barry talked about scheduling the custodial/maintenance team efficiently to get some of these jobs done.
Barry shared the District Office realignment plan and noted that this will be a cost savings of $12,500 each year. This will mean a full-time Business Manager and some realignment of staff positions. New job postings will go out tomorrow.
Barry talked to the board about changing the district website this year when the current company agreement expires in November. There was discussion about the importance of communication with the community, students, and staff. The district uses a website, email updates, and a mass calling system to communicate with district families and the community at this time.
BUILDING PERFORMANCE REPORTS
- Morgen Owings Elementary – Erin Morin
Erin shared her presentation on the building purpose, data-based needs assessment & action planning, 3 priority goals for 2019-2020, Celebrations: culturally responsive practices, Challenges: culturally responsive practices, Celebrations: closing opportunity gaps, Challenges: closing opportunity gaps, Celebrations: increased collegiality, Challenges: increased collegiality, Celebrations: emergency remote learning, Challenges: emergency remote learning, and the positive path forward for 20-21.
During remote learning the teachers and families learned that Dojo is a better communication platform than Google Classrooms. She estimates about 75 families that don’t have direct internet access in their homes and this is due to factors involving geography and income. The connectivity access devices are still turned on until mid-July.
It is difficult for Spanish speaking parents to help their kids learn reading in English. It would be good to encourage reading as a family and recognizing the work of older siblings helping their young siblings.
Barry talked about one of his work plan focuses for next year being the district preschool program in order to better prepare students for elementary school. Todd is looking at establishing a relationship with WVC in their Early Learning Program.
- Chelan Middle School – Brian Wood
Brian shared a presentation covering: online learning, CEE data – 9 Characteristics of High-Performing Schools, CEE data for students, CEE data for parents, and the next steps for the 20-21 school year. CEE is the Center for Educational Effectiveness and the district has been conducting surveys of students, staff, and parents this year.
The board thanked Brian for the honesty of the issues that need to be addressed at the building. There was a lot learned over this past school year.
- Chelan High School – Brad Wilson and Scott Granger
Brad and Scott shared their presentation starting with the CHS Mission – Core Beliefs – Vision. It has been a busy year with new options for Completion of Courses, Reflections on Remote Learning 1.0, CTE 19/20, CTE goals for 20/21, CEE Student Perception Data, CEE Parent Perception Data, thoughts beyond the pandemic, and thanks to the board for all of their support.
Brad explained that numerous HS students have had social/emotional issues, family child-care responsibilities, and work schedules that hindered their ability to work on their school work during remote learning time. CHS staff did everything that they could to help students work through these issues and let them know that they are there for them.
There has been conversation and brainstorming with students and staff around development of “the Chelan Way”, Social Emotional Learning, Blended/Flipped Learning Strategies, Restorative Practices Systemization, PLCs & Peer Observations with the staff.
Scott shared some of the things that he learned this year with Career and Technology Education team and conferences that he attended. Scott finished up the CTE Director certification program and attends monthly regional meetings.
Barry and the board thanked Brad and Scott for all of their work this year!
Barry thanked all of the administrators for their work and focus on CEE data in improving the social/emotional learning.
Kim moved and Lynda seconded a motion to approve BP 3510 & Procedure as presented; motion carried.
- BP 2004 – Accountability Goals
Agustin moved and Kim seconded a motion to approve BP 2004 as presented; motion carried.
Lynda moved and Ken seconded a motion to approve BP 3413 & Procedure as presented; motion carried.
Lynda moved and Agustin seconded a motion to approve Payables and Payroll as presented; motion carried.
Barry and the administrators answered any personnel questions.
Ken moved and Kim seconded a motion to approve the personnel changes as presented; motion carried.
Agustin moved and Kim seconded a motion to approve the surplus as presented; motion carried.
- To discuss the performance of a public employee with no action to be taken. RCW42.30.110
Jeff moved the board to executive session at 8:34pm for approximately 15 minutes to discuss the performance of a public employee with no action to be taken.
Jeff Fehr reconvened the board to regular session and adjourned the meeting at 8:45pm.
Jeff Fehr, Board Chair Barry DePaoli, Superintendent