LCSD Board Minutes 07/12/2022
REGULAR BOARD MEETING
DATE: July 12, 2022
TIME: 6:00 PM
LOCATION: Hybrid Meeting (in-person at District Learning Center and online)
PRESENT: Brad Wilson, Kim Thorpe, Jeff Fehr, Barb Polley, Stephanie Fuller, Bo Charlton, Carrie Austin, Amber Corrigan, Jane Lloyd, and Georgia Mashayekh. Erik Nelson was absent.
AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS
- Call to Order
Kim Thorpe called the meeting to order at 6:00pm.
- Approval of Agenda
There were no changes to the agenda.
- Approval of Minutes – June 28, 2022
Jeff moved and Barb seconded a motion to approve the minutes as presented; motion carried.
- Public Comments or Request on Non-agenda Items
Jane Lloyd came to speak to the School Board about the conditions of the MS/HS tennis courts. Jane and several other community members use the courts for tennis and pickleball on a regular basis. The list of concerns includes cracks in the court with plants growing through, water dips, and the nets need to be replaced. With over 40 athletes playing for the HS team, the addition of MS tennis, and use by community members Jane is concerned about safety on the courts. She just wanted to let the Board know of the conditions so that plans can be made for repairs.
- Business Manager Entry Plan
Bo shared a presentation about his entry plan as the LCSD full-time business manager.
This presentation shared plans for Year 1, Year 2, and Year 3. Meeting with administrators, planning with the superintendent, professional development, and being flexible with the ability to adapt and change are his goals.
- 2022-2023 Budget Overview
Bo shared the District Budget overview explaining how the process works month by month and simplified the details of how a business manager goes through this process. This process starts in March with district conversations with HR/Payroll, the Superintendent, and building administrators. April is for comparing current spending with the current budget and getting preliminary numbers for following year revenues. May is for putting the budget together before reports are sent to the NCESD (North Central Educational Service District) by June for review and guidance. Needed corrections are made with the NCESD prior to submission for OSPI (WA Office of Superintendent of Public Instruction). The annual budget is submitted to OSPI by August 1st.
Bo explained some of the preliminary numbers in the 2022-23 budget that shows a worst-case scenario to accommodate for projects and emergencies. He explained the transportation depreciation for the district to budget for a new bus each year. This keeps the fleet in good condition.
Brad thanked the maintenance and custodial teams for all of the work that they do during the summer to move classrooms, take care of the fields and district landscaping, sort through surplus items, deep cleaning, and take care of summer school and scheduled event needs.
Thank you to Rosey, Armando, Jesus, Lalo, Margarito, Ernesto, Roberto, Victor, Silverio, Lydia, Frants, Chaise, Florentino, and Daniel.
Brad also thanked the Tech Team of Frank, Eric, and Kris for moving technology, updating servers, inventory of devices, updates in emails, updates in phones, and getting everyone hooked up with all of the devices and services they need.
- Superintendent Entry Plan Draft
Brad Wilson shared a presentation in a UDL (Universal Design for Learning) format with the first screen as an overview of what he wants to do in his first 100 days as Superintendent. There are hyperlinks to click on with more information.
He shared a list of pre-entry items completed, leadership support of instructional and operational leaders; facilities upkeep, planning, and development; Strategic Planning to create life changing learning experiences for all; Safety and Security for our students, staff, and community; Financial soundness for the short and long term; relationships, communication, and follow through.
This is a draft plan that is a work in progress and will be changed and updated throughout the year.
- Board Meeting Format – Discussion
The use of a consent agenda allows the Board to approve several action items together. Board member can pull something out of the consent agenda if they would like more discussion. Everything that would be in the consent agenda should be in the Board’s hands the week prior to the meeting with no changes in the consent portion. Brad will review the current policy and put it on the next board meeting for discussion.
If the Board would like to make any changes to the date and time of regular meetings it would need to be modified in the board policy.
Kim said that she would be open to changing the meetings to Mondays. Brad has looked at the annual holidays and athletic schedules that fall on Mondays. As long as the meetings were still held on the 2nd and 4th weeks this avoids holidays and would allow for more staff and students to come present to the Board.
The Board would like to discuss this change with the community and put the new policy on the 1st August meeting to start in the new year.
The Board would like to meet new staff at the beginning of the year. Brad will invite staff to the meetings for short introduction.
Brad suggested creating a Board Policy Committee to review continual policy changes and updates. The director who is part of this committee would help review, discuss, and work through policies prior to presenting to the School Board.
- Board Retreat – Discussion of Date and Time
An extended Board Retreat should be planned. This year there is a new Board and new administrators, so Brad would like to discuss themes, goal setting, ideas for WSSDA (WA State School Directors’ Assoc.), a good strategic planning format, Board calendar, and collaboration. Brad asked who the Board would like to hear from.
Brad suggested a couple of Saturday morning meetings or starting a regular Board meeting at an earlier time for a work session. The Board asked Brad to send out some August dates for them to choose from.
- District Security Officer
Brad and the Board discussed the Classified Job Description for a Security Officer. Brad has talked with Clear Risk Solutions (District legal counsel) about how this position would work in the district and how this person would communicate with the local law enforcement. This person should wear a uniform to be clearly identified as a security officer. Brad will be doing more research with other school districts for detailed responsibilities, costs, and district relationships. The Board would like to see the documentation from other school districts.
Jeff asked how much of this is actual safety vs. appearance of safety. He would like clear expectations about what the district is going to get from this position. There should be more discussion about if this position should carry a firearm at all, concealed, or not concealed.
Kim feels that this position needs to be the right person who can connect with kids and staff to have a presence to help in the District. The hire for this position has to be the correct person and if the candidates are not correct, the District will keep looking for the right person. This should be a one-year contract to try out the position and make changes as needed.
This would be a full-time position in addition to the half-time SRO.
Brad will be talking with staff, community members, parents for their input and concerns.
Jeff moved and Barb seconded a motion to approve the Payables as presented; motion carried.
Stephanie moved and Barb seconded a motion to approve the Personnel as presented; motion carried.
- To discuss the qualifications of an applicant for public employment and/or review the performance of a public employee with no action to be taken. RCW42.30.110
Kim moved the board to executive session at 7:15pm for approximately 30 minutes to discuss the qualifications of an applicant for public employment and/or review the performance of a public employee with no action to be taken.
Kim Thorpe reconvened the board to regular session and adjourned the meeting at 7:35 pm.
Kim Thorpe, Board Chair Brad Wilson, Superintendent