LCSD Board Minutes 09/26/2022
REGULAR BOARD MEETING
MINUTES
DATE: September 26, 2022
TIME: 6:00 PM
LOCATION: Hybrid Meeting (in-person at District Learning Center and online)
PRESENT: Brad Wilson, Kim Thorpe, Jeff Fehr, Erik Nelson, Barb Polley, Stephanie Fuller, Tammy Williams, Rosey Burkhard, Amanda Mattingly, Tiernan Davis, John Ludwig, Mallory Shumway, Caryn Ludwig, Creighton Wright, Anthony Buhr, Scott Granger, Jamie Pancho, Tiffany Viall, Terry Sanders, Bo Charlton, Briceida Gonzalez, Jody Petersen, and Georgia Mashayekh
AGENDA ITEMS / PUBLIC COMMENTS
- Call to order
Kim Thorpe called the meeting to order at 6:00pm.
- Public Comments or Request on Non-agenda Items
Cheyenne Stocker came to make a suggestion to the Board about using more consistent athletic shirts for PE time. She shared pictures with the Board of some sample t-shirts or tank-tops for students to wear during PE. She also is aware about the costs for all students to be able to afford the shirts and volunteered to help organize a fundraiser or design in any way.
CONSENT AGENDA
- Approval of Agenda
- Approval of Minutes – 12th & Sept. 22nd, 2022
- Payables & Payroll
- Personnel
Jeff moved and Barb seconded a motion to approve the consent agenda as presented; motion carried.
REPORTS
- FFA Student Report
Tiernen Davis, John Ludwig, and Mallory Shumway came and spoke with the Board.
The students shared a presentation with the FFA Mission, what events were completed this year, upcoming events, and what they have learned so far this year.
FFA has an internship with the American Institute of Floral Design where they completed a competition on September 24th. This was a great opportunity with only 3 other schools in the nation.
The students are excited about their 1st annual Harvest Festival on Sunday, October 23rd at the MS/HS.
- Maintenance / Custodial – Rosey Burkhard
Rosey Burkard shared a presentation that included information about current projects, jobs completed, and jobs almost completed.
Board members asked a couple of questions and complemented Rosey and the team how the Community Gym field looks great with no brown spots. The maintenance team has learned a lot in the past year about aerating, fertilizing, and mowing schedules.
UPDATES
- Transportation – Tammy Williams
A garage door opener has been installed for one of the garages; the trip drivers love it when they come in late at night.
Sub drivers are completing their course and are ready for testing. There are a couple more people in the training.
The District is a year behind on getting the new bus for 2022, and she wants to stay on the bus depreciation schedule as best as possible. It would be wise to put in the next bus order.
Bus parts are getting harder to get all the time.
Drivers are glad to be back in the busses and seeing the kids.
- Food Service – Rosey Burkhard
The Community Eligibility Provision allows the district to provide meals to all students for the next 4 years. All state districts need to have parents/guardians complete the Family Income Survey. Bo is working on making the survey more simplified for families. It will be launched heavily during conference week.
Meal collection debt is currently at $13,000 from the old meal depts. Eventually the collections that are due from several years ago will just stop.
The LCSD Food Service currently has a CWU (Central WA Univ.) dietitian intern. Rosey has created a curriculum for the intern to do for their master’s program. Ella will be doing a Trash Talking tour in the classrooms.
Wellness policy will be put together soon with the creation of a Wellness committee.
Website has been updated with interactive menus and more nutritional information.
Rosey is suggesting a name change for the Food Service Dept. to Student Nutrition Services to broaden the coverage of what the department does.
SUPERINTENDENT REPORT
- Celebrations
NCESD sent $2000.00 to LCSD for maintaining a safe working environment and following safety protocols.
Rosey: for safety at all of the school properties, and for collaboration with the Chelan Fire Dept. for trainings and safety.
Custodian appreciation week is next week. Thank you for getting the buildings ready for the new school year.
- New Staff Introductions
Amanda Mattingly came from Ritzville and is excited to be part of the community and closer to family. She has enjoyed working closely with students at the fairs, competitions, and on a migrant fieldtrip since she moved here in August.
Tony Buhr is teaching Social Studies and English at CHS. He was a writer at the Wenatchee World for several years and this is his 2nd year teaching.
Creighton Wright is currently a long-term sub in 4th grade and will move to 1st grade in January. He did his student teaching at Clovis Point Elementary in Wenatchee. He is grateful to be in LCSD starting his teaching career.
- Communications
Brad shared a link to the September 2022 issue of the Chelan Schools Newsletter. This will be a monthly newsletter available on the district website and being emailed out to community members who are signed up with the District email list. This is an important form of communication that shares current information about the Lake Chelan School District. Any student, parent, or community member can sign up for district information by clicking on THIS LINK.
FINANCIAL REPORTS
- Enrollment and Financial Reports – Bo Charlton
Bo shared take-aways from the conference that he attended in Portland this month.
Many other districts have issues that are much more difficult than what LCSD is dealing with.
Staffing shortages, financial shortages, and supply shortages are similar across the nation.
Bo shared a presentation with enrollment and financial numbers answering all of the Board’s questions.
He will give an actual budget of what was spent in the 2021-2022 school year once the year-end process is complete.
He said that he will continue to work with everyone to order buses on schedule to keep the fleet in good shape.
BOARD POLICIES / ACTION ITEMS
- BP 3241 – Student Discipline (3rd Reading)
Jeff moved and Erik seconded a motion to approve BP 3241 as presented; motion carried.
- BP 3241 Procedure – Student Discipline (1st Reading)
PBIS and restorative justice are used in LCSD and Brad suggested not to list all options as that would be limiting to what can be done when best practices change.
Brad explained several other changes and comments asking the board what they may want to keep or change. He will make updates and present a cleaned up version of the procedures at the next meeting.
- WSSDA General Assembly Positions – Board of Directors
Kim Thorpe explained that the WSSDA General Assembly will be meeting September 30th and October 1st for a virtual assembly. School Board Directors from around the state will vote on different positions that will update WSSDA’s advocacy platform. The General Assembly Handbook is on the WSSDA Website
The Board has reviewed and voted on the different positions in the last week. Tonight they discussed their votes on the different positions. There are several positions that the LCSD Board has voted 3-2 on and they discussed if they will cast their votes at the General Assembly as a majority vote of 3-2 of if it should be 4-1 to vote.
Kim entertained a motion that the Board representation vote with the majority 3-2 vote for the LCSD School Directors.
Barb moved and Jeff seconded a motion for the LCSD School Directors General Assembly representatives to cast the position votes as a majority of 3-2; motion approved.
Stephanie will represent the Lake Chelan School District Board on Friday and Kim will represent the Board on Saturday.
EXECUTIVE SESSION
- To discuss the qualifications of an applicant for public employment and/or review the performance of a public employee with no action to be taken. RCW42.30.110
Kim moved the Board to Executive Session at 7:45 pm for approximately 15 minutes to discuss the qualifications of an applicant for public employment and/or review the performance of a public employee with no action to be taken.
ADJOURNMENT
Kim Thorpe reconvened the board to regular session and adjourned the meeting at 8:00 pm.
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Kim Thorpe, Board Chair Brad Wilson, Superintendent