LCSD Board Minutes 09/29/2020
REGULAR BOARD MEETING
MINUTES
DATE: September 29, 2020
TIME: 6:00 PM
LOCATION: Online Meeting
PRESENT: Barry DePaoli, Jeff Fehr, Lynda Foster, Ken Brunner, Agustin Benegas-Garcia, Kim Thorpe, Brad Wilson, Scott Granger, Scott Paine, Sarah Clarke, Erin Morin, Todd Hausman, KC Knudson, Erik Peterson, Carrie Austin, Amber Corrigan, Jennifer Polley, Jody Petersen, Jeremy Bonner, Cora Nordby, Dan Ireland, Jonathan McCreary, Jayme Berg, Evie Hischberger, Lisa Gleasman, Andrea Menin, Larry Hibbard, Camisha Hughbanks, Cailey Couch, Laura Clinton, Hallie, John Olsen, Stephanie Rogers, Bre Stockdale, Trisha Schock, Tara Cunningham, and Georgia Mashayekh
AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS
- Call to Order
Jeff Fehr called the meeting to order at 6:00 pm.
- Approval of Agenda
Barry requested to take District Inclusionary Practice report off the meeting.
- Approval of Minutes – September 8, 2020
Lynda moved and Kim seconded a motion to approve the September 8, 2020 minutes; motion carried.
- Public Comments or Request on Non-agenda Items
There were no public comments.
PRESENTATIONS
- Holiday Hills Development Easement – Cora Nordby /Jon McCreary / Dan Ireland
Barry introduced Cora Nordby, Jonathan McCreary, and Dan Ireland who are working on the Holiday Hills Development project.
Cora shared her frustration when her kids were in school and the pick-up drop off process at the MS/HS campus. She has been thinking about different access points for the school district to get in and out of the property that would be mutually beneficial to both the school district and the Holiday Hills proposed development project.
Jonathan McCreary presented some traffic options for the MS/HS that would be allow for a potential easement to the Holiday Hills Development project. A traffic study was done last year during the school year around the MS/HS on Webster Ave. The development group feels that there would be benefits for the district for better traffic flow. Jon said that several of the property owners and himself as a property owner are willing to donate their land for a road extension. He wants to see if the district would like to donate land behind the football field for an extension of E Raymond St. behind the MS/HS.
At this time the developers want to start conversation about the road access extension. They see opportunities for people to move around the South side of Chelan with different choices for everyday use and emergencies.
Dan Ireland shared several maps with the board depicting suggested road extensions and access points. The maps covered different options for busses, cars, and pedestrians.
The board had questions about what roads and accesses the WA DOT supports; and what a traffic impact analysis would say about this development. There would be property easements needed from LCSD, Wadkins, Water Slide Dr., and Park Street. There are several different phases planned for Holiday Hills to include vacation homes, single family homes, and multi-family units.
Barry talked about the traffic issues that have plagued the MS/HS for years. The number of busses, student cars, and staff trying to leave the campus onto Webster Ave. at the same time creates a myriad of problems. There are also issues of the parents coming through the parking lot for pick-up and drop-offs. The City of Chelan will soon be researching the S Farnham Street / Webster Ave. intersection by the MS/HS. The school board hopes that any further traffic studies will be conducted during the weekday afternoons.
There was a question about the developers having secured the use of Waterslide Drive and Park St. for this development. The city will need to do further research of traffic use and patterns affecting this area of Chelan.
SUPERINTENDENT REPORT
- School Re-opening Update
Barry shared a presentation covering: Guiding Principles of Re-opening Priorities, COVID 19 updates and mitigation from the Chelan-Douglas County Health Department, CD-DOH Superintendent meeting conclusions, CDC Scale for Re-opening of Schools, and a timeline for preparing to re-open in-person learning. Note: the timeline is only a proposal and will require approval from the health district.
The Guiding Principles for remote learning were reviewed: Health & Wellness, Equity, Instruction, Training, and Communication.
Barry and other regional superintendents meet weekly with Dr. Malcolm Butler, health officer at Chelan-Douglas Health District, to discuss rates of COVID19 transition and possibilities to bring students back to school. LCSD is working to finalize hybrid model plans to bring the Pre-K – 2nd grade between October and November with approval from the Chelan-Douglas Health District.
There have been challenges with some of the district employees having COVID19 symptoms and testing positive this last week. The district is working directly with the health district and epidemiologist with planning for in-person learning. Dr. Butler thinks that the county numbers may not be low enough for the district to start this model and Barry would like to look more at counts more specific to the City of Chelan over Chelan County as a whole.
The plan is to stagger the students at the beginning of in-person learning to allow time to teach students new protocol for bussing, social distancing, wearing masks, washing hands, mealtime, recess, and studying. It takes solid time to teach young children new practices and behaviors. There are many new procedures and health district guidelines for the school district to put in place.
There have been no significant changes in the school reopening guidelines from the state (OSPI), and the Lake Chelan School District is working with guidelines from the County Health District and the State.
At this time there are 25 students coming to MOE to access online learning daily. They are happy to be on campus and doing well with the new school protocols.
- District Inclusionary Practice Team Overview
Barry took this report off the agenda tonight.
- Social Emotional Learning Screeners for schools
Social Emotional Learning screeners are being used at all of the buildings with students. Barry shared them with the school board. The counseling staff has been working to help staff, students, and families with Social Emotional Learning.
- WSSDA Virtual Conference
November conference will be virtual this year. Registration is required by October 2nd.
PROGRAM REPORT
- Athletics Reopening Plan – Scott Paine
Scott shared a presentation about the district plan to return to High School athletics: Return to Play Plan Overview, Communication to Families about the opening of Family ID went out last week.
WIAA has approved and extended the summer programs allowing for 15 in-person days of practice for each sport this fall from Oct. 5th-Nov. 25th. Indoor facilities are not approved yet, but hopefully by Winter season athletes and coaches can go inside. There are many protocols to follow and Scott has plans for each coach.
The board thanked Scott for his support for students, coaches, and staff during this challenging time.
FINANCIAL REPORTS
Jeremy shared that the district is down in enrollment numbers from June 2020 and there was a waiver for the September 2020 count day, due to the September 7th fires. The count day was extended to the end of the month and there were not any significant changes in enrollment from the beginning of the month to the end of the month.
- Financial Reports – Jeremy Bonner
Jeremy shared the financial reports and answered questions from the school board.
His reports went over 3-year average comparisons for Cash Balances, Payroll, Accounts Payable, and Accounts Payable by Month.
BOARD POLICIES
Ken moved and Lynda seconded a motion to approve Resolution 2020-06 as presented; motion carried.
- BP 3122 & Procedure – Excused & Unexcused Absences
The board requested this to be a 1st reading with review from the administrators.
- BP 3414 & Procedure – Infectious Diseases
The board requested this to be a 1st reading with review from the nursing department.
ACTION ITEMS
Ken moved and Kim seconded a motion to approve Payables and Payroll as presented; motion carried.
Agustin moved and Ken seconded a motion to approve the personnel changes as presented; motion carried.
EXECUTIVE SESSION
- To discuss the performance of a public employee with no action to be taken. RCW42.30.110
Jeff moved the board to executive session at 7:38pm for approximately 30 minutes to discuss the performance of a public employee with no action to be taken.
ADJOURNMENT
Jeff Fehr reconvened to regular session and adjourned the meeting at 8:08 pm.
__________________________________________ _____________________________________
Jeff Fehr, Board Chair Barry DePaoli, Superintendent
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