LCSD Board Minutes 10/29/2019

REGULAR MEETING

MINUTES

DATE:  October 29, 2019

TIME:  6:00 PM

LOCATION:  District Learning Center

PRESENT:  Barry DePaoli, Jim Colbert, Jeff Fehr, Ken Brunner, Lynda Foster, Agustin Benegas-Garcia, Jose Mendoza, Jeff Barker, Rosey Burkhard, Kim Thorpe, Nels Lund, Sarah Sanderson, Tristan Sanderson, Jeff Pearl, Joanie Bankson, Hailey Huddleston, Caroline Kelly, JJ Mercado, Obed Diaz, David Chavez, and Carrie Austin

 

AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS

  • Call to Order

Jim Colbert called the meeting to order at 6:00pm.

  • Approval of Agenda

Barry asked to amend the agenda to include two action items:

  1. Approval of the Bee Grant Application to move forward and
  2. Lake Chelan Shores Lease agreement

Ken moved and Jeff seconded a motion to amend the agenda as requested; motion carried.

Agustin moved and Lynda seconded a motion to approve the minutes as presented; motion carried.

  • Public Comments or Request on Non-agenda Items

There were not public comments.

 

INFORMATIONAL / DISCUSSION ITEMS

  • Holden Thank You

Barry read a letter of thanks submitted by a visitor of the village.  He then thanked Jeff Pearl, Nels Lund, Joanie Bankson, and Sarah Sanderson for providing this invaluable experience to our students and for work they did to prepare for the trip.  Joanie brought together student counselors Caroline Kelly, Hailey Huddleston, David Chavez, JJ Mercado and Obed Diaz who thanked the board for supporting this experience and shared the following highlights:  David Chavez highlight was getting to know kids and opening up a sense of how he looks at himself. Effect on kids would ‘blow your mind’ according to Joanie, the connection continues that were made at Holden throughout the school year. Caroline’s highlight was the growth of the students emulating the high school counselors, growth in 4 days, positive impact, while Obed and Hailey both noticed how much middle school students look up to high school students and how they and others need to influence them more positively. Tristan Sanderson, 7th grader, remarked on the water treatment plant and Ph of water, etc. were a highlight, but just learning in an outdoor environment was most memorable.  As Agustin said, many times as a volunteer you get more out of the volunteering then the people you are working with receive.

  • Discipline Work Group Update

Barry shared with the board his participation in the Discipline Work Group. At the present, there are 12 people in the group. He used a PowerPoint presentation to summarize the key points of this meeting including the following topic areas: discretionary vs non-discretionary discipline, Adverse Childhood Experiences (ACEs), and the framework on equity and discipline. He pointed out that in “discretionary discipline”  the principal has the latitude to determine consequences based on each case.  We are no longer in the mode of using progressive discipline techniques or zero tolerance. He mentioned that the staff will need more training to fully understand the mindset shift in the new discipline law.

 

SUPERVISOR REPORT

  • Transportation Goals / Work Plan – Jeff Barker

Jeff was happy to report they have completed the update of a driver’s room for meetings and trainings over the summer. He expressed some concern relative to losing drivers and the mechanic by the end of school year. One new driver was just hired.  A possibility to consider is looking at the Wenatchee SkillSource for recruiting student mechanics and networking out for drivers.  Clear Risk Solution just purchased a simulator and Chelan will have it for week in January for driver’s training.

Jeff has decided to add a mid-year evaluation as well, giving ownership of the drivers to where they see personal growth and frustrations can be worked out. Road violations by community drivers continue to frustrate the school bus drivers, and they need to know how to report it’s happening as drivers go around the flashing stop sign on the bus.

There is a possibility to claim miles for transportation of students to mentorships.  Jeff wants to look into tapping funds through the 1099 budget to address this issue. In the near future, he will be looking at new busses, working with our business manager to create a 5 year plan.

  • Maintenance Goals / Work Plan – Jose Mendoza

Jose shared a presentation with the Board regarding custodial goals, needs, and celebrations. New custodial equipment is needed, however there is less time and less people to run it.  He mentioned the replacement of the carpet at MOE and shared the areas that require upgrades.

Regarding the caring for the grounds; he stressed the need for new equipment, especially mowers. Currently the grounds crew is using a mower that the city is allowing the district to use. Jose has been pricing John Deere mowers as a smaller riding mower is needed, and extra man-power from March to October.  Service on our equipment is done by the Transportation mechanic.

The custodians worked hard to complete the Football stadium bleachers by replacing everything with treated wood. This cost was approx. $18,000 in comparison to a contractor quote of $121,000.

Power at the baseball field is scheduled to be up and running around November 5 for the batting cages, etc.

New elevator at CSI building is coming soon.

A four-wheeler with plow for sidewalks was expressed as a need for the winter.

A new custodian was recently hired, and he is a former student.

Personal Growth includes more training on leadership and communication with staff.

Barry mentioned that he is working with Jared Finch to look at maintenance of our grounds

 

SUPERINTENDENT REPORT

Barry shared a presentation with the board as a Levy primer. He will be meeting with several groups over the next few weeks with EP&O Informational Sessions to inform and educate the staff and community on the new parameters pertaining to the levies as well as providing factual information to the community. The following idea provide an outline to his presentations:

  • Levy new funding model HB 2242 – state tax increase
  • Resources and maintain facilities
  • 2012 McCleary decision
  • EP&O not M&O

There was discussion about using language about the needs and benefits for keeping up with technology, as the world runs on technology in every industry.

He informed the board of the following key dates:

  • November 20th – Community Levy Input Forum in the District Learning Center at 6:30 pm
  • November 26th – Levy Resolution must be approved at board meeting

 

FINANCIAL REPORTS

Scott was absent due to illness. Handouts were shared and questions were passed along to Barry.

 

POLICY/PROCEDURE UPDATES

Ken moved and Agustin seconded a motion to approve BP2410 & Procedure as presented; motion carried.

 

ACTION ITEMS

Linda moved and Jeff seconded a motion to approve the Payables and Payroll as presented; motion carried.

Agustin moved and Ken seconded a motion to approve the personnel changes as presented; motion carried.

Ken moved and Jeff seconded a motion to approve the Surplus as presented; motion carried.

There was a brief discussion on the Bee Grant application that had been presented by Nels Lund.  Barry informed the board that he had met with both school nurses regrading anaphylactic shock concerns for students and with John Wadkins, who is a neighbor to the high school. Nurses expressed concern as there are two students with bee allergies in the district. Mr. Wadkins was supportive of the Bee Grant and the fact that several hives would be located near his property.

Jeff moved and Lynda seconded a motion to approve the Bee Grant application; motion carried.

  • Lake Chelan Shores Tennis Agreement

Barry proposed contract with Lake Chelan Shores that would allow the district to use the tennis courts with an option to be released from the contract after 3 years, in case the district builds courts.  This item was tabled until Barry can explore the possibility of this option.

 

EXECUTIVE SESSION

  • To discuss the performance of an employee with no action to be taken. RCW42.30.110

Jim moved the board to executive session at 7:36pm for approximately 30 minutes to discuss the performance of a public employee with no action to be taken.

 

ADJOURNMENT

Jim Colbert reconvened the board to regular session and adjourned the meeting at 8:05 pm.

 

 

____________________________________________                 _____________________________________

Jim Colbert, Board Chair                                                                                          Barry DePaoli, Superintendent

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