Chelan Digital Academy
LCSD Board Minutes 11/23/2021
REGULAR BOARD MEETING
MINUTES
DATE: November 23, 2021
TIME: 6:00 PM
LOCATION: Hybrid Meeting (in-person at District Learning Center and online)
PRESENT: Barry DePaoli, Jeff Fehr, Lynda Foster, Ken Brunner, Kim Thorpe, Barb Polley, Erik Nelson, Stephanie Foster, Erin Morin, Rosey Burkhard, Bo Charlton, Trisha Schock, Brad Wilson, Brian Wood, Todd Hausman, Robert, Carrie Austin, Jody Petersen, Jennifer Polley, Tara Cunningham, Erik Peterson, Danita Breeze, Briceida Gonzalez, Rosemary Moller, Crystal Austin, Jayme Berg, Kris Perry, Kristi Collins, Beautiful’s Iphone, Tammy Williams.
AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS
- Call to Order
Jeff Fehr called the meeting to order at 6:00pm.
- Approval of Agenda
Barry requested to remove the report from the Afters program and to add an action item to appoint community members to a Pro levy committee to create ballot statements for the EP&O Levy.
Kim moved and Barb seconded a motion to approve the requested amendment to the agenda; motion carried.
- Approval of Minutes – November 9, 2021
Barb moved and Kim seconded a motion to approve the minutes as presented; motion carried.
- Public Comments or Request on Non-agenda Items
There was no public comment.
SPECIAL PRESENTATION
- Honoring Board Retiree’s Service – Barry DePaoli
Barry thanked Ken Brunner for 21 years of service as a Lake Chelan School District Board Director. Ken has shepherded many important changes in the district over the past two decades. He was especially watchful in monitoring the district’s budget and served as the WIAA Director Representative for the District. His commonsense approach and his commitment to standing up for the best interests of students will be missed.
Barry thanked Lynda Foster for 14 years of service as a Lake Chelan School District Board Director. Lynda has been the Legislative Representative and the Vice-Chair on the Board during her tenure. She has always been an advocate for ALL students, especially those needing extra services through Special Programs. Lynda’s heart was always with our students.
Thank you, Ken and Lynda, for all of your years of meetings and guidance!
SUPERINTENDENT REPORT
- Superintendent – Barry DePaoli
Barry revisited the upcoming replacement EP&O Levy (Educational Programs and Operations Levy) on the ballot for February 8, 2022. He shared a Levy Planning Timeline and draft Levy Fact Sheet that he is working on.
During his presentation Barry reminded everyone that this is a replacement levy that provides funding that is not covered by the State and is renewed every two to three years. The LCSD EP&O Levy covers 16% of the District’s budget and includes many different student programs, District operations, and student services.
The Lake Chelan School District EP&O Levy (formally known as M&O) tax rate has steadily declined over 32% from 2017 to present. The District does not have any debt or current bonds other than a very small amount (8.5 per 1000) for a tech levy. Tax rates will drop to less than $1.00 per $1,000 of assessed value for the upcoming levy. There will be information on the district website and local new media over the next two months prior to the election in February.
PRESENTATIONS / DEPARTMENTAL SUMMARIES
- Food Service – Rosey Burkhard
Rosey shared a presentation summarizing several areas in the Food Service Department.
The department has twelve people who work in two kitchens. This staff is to be commended on an impressive attendance record!
This year the supply chain for food delivery has disrupted menus, condiments, and paper goods. They are never quite sure what will be delivered which often leads to quick adjustments for both menus and communication with parents and staff. The USDA waivers have allowed for some flexibility for meal patterns, times, and onsite monitoring.
In the presentation Rosey shared the percentages of Free and Reduced Meal application for the 2021-2022 school year. At this time 76% of the LCSD students qualify for free meals. These applications need to be completed annually, even if school districts are not charging for meals this year. These applications provide valuable information and benefits for families and schools.
Rosey thanked the building administrative assistants for the collection of applications this year.
Rosey thanked Briceida Gonzalez, Food Service Secretary, for communicating with families about their meal debt and being able to collect $23,850.00 for the District. Initially the food service debt was at $52,000.00 prior to the start of this school year. Briceida has done an incredible job of recovering almost one half of the debt incurred over many years.
LCSD has been able to receive two grants for funding in the 2021-22 school year. One for $3000 to cover administration costs of the Pandemic EBT card for families and one for $6700 from Safe School Meals.
FINANCIAL REPORTS
- Year End Presentation – Trisha Schock and Bo Charlton
Trisha thanked Bo for putting together this presentation and started going over the report in detail.
Bo finished the presentation with the fund summaries and expenditures for the 2020-2021 school year.
- Enrollment and Financial Reports – Bo Charlton
Bo went over the financial reports and answered questions from the Board.
POLICY REVIEWS
- BP 5000 & Procedure – Recruitment and Selection of Staff
Lynda moved and Ken seconded a motion to approve the updates to BP 5000 & Procedure as presented; motion carried.
ACTION ITEMS
Jeff Fehr read out loud the Resolution 2021-05 statement.
Ken moved and Lynda seconded a motion to accept Resolution 2021-05 as presented. The results of the roll call vote are:
Lynda Foster – Yea
Ken Brunner – Yea
Kim Thorpe – Yea
Barb Polley – Yea
Jeff Fehr – Yea
Motion carried.
- Appointment of Levy Committee Members for Ballot Statements
Barry recommended the appointment of the following people for a Pro Levy Committee: Christian Baker, Erika Anaya, and Kristen Desgroseillier.
Ken moved and Lynda seconded a motion to approve these people for a Pro Levy Committee to create a ballot statement; motion carried.
Kim moved and Ken seconded a motion to approve the Payables and Payroll as presented; motion carried.
Barry explained the personnel changes.
Kim moved and Barb seconded a motion to approve the personnel changes as presented; motion carried.
EXECUTIVE SESSION
- To discuss the performance of a public employee with no action to be taken. RCW42.30.110
Jeff moved the Board to executive session at 6:55 for approximately 20 minutes with no action to be taken.
ADJOURNMENT
Jeff Fehr reconvened the board to regular session and adjourned the meeting at 7:14 pm.
_______________________________ _______________________________________
Jeff Fehr, Board Chair Barry DePaoli, Superintendent