LCSD Board Minutes 11/26/2019

REGULAR BOARD MEETING

MINUTES

DATE: November 26, 2019

TIME: 6:00 PM

LOCATION: District Learning Center

PRESENT: Barry DePaoli, Jim Colbert, Jeff Fehr, Lynda Foster, Agustin Benegas-Garcia, Kim Thorpe, Scott Renick, Brad Wilson, Scott Granger, Jeff Barker, Rosey Burkhard, Jimmy Fehr, Dia Galvan, Mireya Garibay G., Diana Mendoza, Itzel Martinez, Esmeralda Rivera, Jason Thorpe, and Georgia Mashayekh.  Ken Brunner was absent.

 

AGENDA ITEMS / PUBLIC REQUESTS – COMMENTS

  • Call to Order

Jim Colbert called the meeting to order at 6:00pm

  • Approval of Agenda

Barry asked to cancel Jeanna’s presentation and to adjust the action items as needed during the meeting.

Jeff moved and Lynda seconded a motion to approve the adjustments as requested; motion carried.

Jeff moved and Agustin seconded a motion to approve all minutes as presented; motion carried.

  • Public Comments or Request on Non-agenda Items

There were no public comments.

 

INFORMATIONAL / DISCUSSION ITEMS

  • Todos United – Advisor: Dia Galvan

Barry introduced Dia and the Todos United Club.  The students introduced themselves and talked about how everyone is welcome to join the club. The mission of the club is to create awareness with students and community.

Dia and the students shared a presentation that discussed Hispanic Heritage Month activities, line dancing with MOE students, Dia de los Muertos with the Historical Downtown Chelan Association, CASHE Conference in November, creation of a Forkloric Dancing Group, Future Events and participation.

The students are grateful to have a club that educates them and the community about the Hispanic culture.  They thanked the board and administrators for their support of this club.  Response to this club is growing and helping everyone learn cultural awareness.  In March 2019 the National Main Street Conference awarded the Historic Downtown Chelan Association an Outstanding Promotional Event award for their inclusiveness and collaboration with the Chelan High School Todos United Club.

The Board had conversation at WSSDA with the Manson School District Directors and they are impressed with this CHS club and what they are doing.

 

SUPERVISOR REPORT

  • Afters – Rosey Burkhard

Rosey shared a presentation with the board explaining changes that were made to the Afters format after reviewing data from her annual end of year survey.  She has honed in on the survey responses from the teaching staff and discussion with teachers and administrators about the direction of the Afters program.

There was a major restructure of all of the Afters curriculum with the introduction of collaborative and activity-based projects.  Students are working together on planning, budgeting, purchasing, team work, and problem solving.  There is discussion on what mistakes may have been made, what was done differently, and what was learned.

Afters Enrichment also got a revamp also with the limit of space, time of day, employees, and planning. Rosey has continued with Max and LCCH, indoor soccer, and art.  This fall was a major planning session for Afters Enrichment classes and getting community members involved. There will be a winter/spring session with 24 classes including; STEM, origami, crocheting, board games, and indoor soccer.  Attendance has been consistently high at both MOE and CMS.

Afters has a new office and workroom in the old Special Programs space at 324 E Johnson.  Thank you to Jose and team for getting this space ready.  Everyone needs to have a growth mindset to help the students learn too.

Barry thanked Rosey and team for their willingness and ability to change up the Afters curriculum for the benefit of students.  The board would like to have Rosey present at next year’s WSSDA conference. The Afters program has been active in the district for 28 years.

 

OATH AND POSITION ELECTION

  • New Board Director Oath of Office

Barry lead the newly elected board members in their Oath of Office for the Lake Chelan School District 129. Thank you, Jeff Fehr, Agustin Benegas-Garcia, and Kimberly Thorpe, for wanting to serve on the school board!

Jeff Colbert then stepped down from being a Board Director.  Thank you, Jim, for serving for 18 years!!

  • Election of positions – Chair, Vice-Chair, Legislative, WIAA representative

Kim and Lynda nominated Jeff for the position of Board Chair and Agustin seconded; Jeff accepted.

Agustin nominated Lynda for the position of Vice-Chair and Jeff seconded; Lynda accepted.

Lynda nominated Kim for the position of Legislative Representative and Jeff seconded; Kim accepted.

Ken Brunner will remain the WIAA representative for the Board.

 

SUPERINTENDENT REPORT

  • Levy Forum Update

On November 20th there was a Levy Forum to discuss the upcoming replacement levies with 35 people in attendance. Barry shared the information that he sent to the community members that attended the Levy Forum.  The funding priorities were: Early Learning, College in the HS, and STEM programs rated high for support in levy dollars. There was also a wish list of district wants created at the forum that Barry compiled.

There was a suggestion about having a live streamed meeting that could have more information available for the community.  There will be a Levy link on the district website soon and the Board suggested making sure there is a link on KOZI.com and LakeChelanNow.com.  Social media is a big place to put photos, share activities, and have students share what they like about their district with positive messaging.

A publication with levy facts will be created and sent out in early January.

Barry talked about some bicycle grant that could be used for AFTERS.

Barry has been working with Kayla Helleson and Thrive Chelan Valley around getting more staff training opportunities for more social emotional awareness and equity training.

 

FINANCIAL REPORTS

Scott Renick gave information about the financial reports and answered all questions.

Scott went over the summary page of the report and said that if anyone wants more detail, they can make an appointment with him to go over the report.

Enrollment went up by 4 students between Nov. and Dec.

Barry talked to the board about the fact that the district is debt free and sharing that information with the community.

 

POLICY/PROCEDURE UPDATES

There was discussion about the changes in wording in the first three pages of the procedures.

Barry and Kim shared information about Intervention rooms that are currently in schools. The board and administrators would like to go visit schools that have these rooms to see if something like this would work at MOE or the other buildings.

  • BP 4215 – Use of Tobacco, Nicotine, and Devices

Agustin moved and Kim seconded a motion to approve BP 4215 as presented; motion carried.

  • BP 5404 – Family, Medical, and Maternity Leave

The board decided to review this policy more and take this to the next board meeting.

 

ACTION ITEMS

Barry explained the agreement and Scott answered questions about the agreement.

Lynda moved and Agustin seconded a motion to approve the Tennis Court Use Agreement with Chelan Shores; motion carried.

Lynda moved and Kim seconded a motion to approve Payables and Payroll as presented; motion carried.

Lynda moved and Agustin seconded a motion to approve the personnel changes as presented; motion carried.

This approval was tabled to the next meeting for MS ASB input before approval.

Scott Renick talked to the board about the levy amounts that will be brought to the district voters.  This is a conservative request from the community for the replacement levies.  There are new state regulations on how much districts can collect for their EP&O (Educational Programs & Operations) and Capital Funds Technology replacement Levies.

Agustin moved and Kim seconded a motion to approve Resolution 2019-05 (EP&O Levy request); motion carried.

Lynda moved and Agustin seconded a motion to approve Resolution 2019-06 (Capital Funds Technology request); motion carried.

 

EXECUTIVE SESSION

  • To discuss the performance of an employee with no action to be taken.  RCW42.30.110

Jeff moved the board to executive session for approximately 20 minutes at 8:25 pm to discuss the performance of a public employee with not action to be taken.

 

 ADJOURNMENT

Jeff Fehr reconvened to regular session and adjourned the meeting at 8:45pm.

 

_____________________________________                  ______________________________________

Jeff Fehr, Board Chair                                                                                Barry DePaoli, Superintendent

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